Warehouse Admin

Job description

ACCOUNTABILITY

· Update and maintain all business and operating licenses relevant to the company.

· Operate and manage warehouse management software, including record updates and report generation as necessary.

· Maintain accurate records of all warehouse and forwarding transactions.

· Ensure all paperwork is complete, up-to-date, and compliant with company policies and relevant regulations.

· Prepare reports related to stock, shipments, and order statuses for internal and external stakeholders.

· Possess a strong understanding of customs declarations, including procedures for Free Trade Zones (ZB1 & ZB2) and relevant forms (K1, K2, K8, K9).

· Ensure accuracy of import/export customs clearance documentation for the bonded warehouse (K8, K9) in compliance with customs regulations.

· Prepare customs entries with zero errors, ensuring high accuracy standards.

· Organize and securely maintain important company documents, including contracts, customs forms, and manuals.

· Keep customs documentation organized in client, supplier, and stock transfer files for efficient entry processing.

· Handle sensitive information with confidentiality.

· Assist with or provide backup for forwarding declarations.

· Develop and enhance administrative systems to improve efficiency.

· Provide comprehensive administrative support to ensure the efficient operation of the warehouse.

· Perform administrative duties such as filing, typing, copying, binding, and scanning.

EXPERIENCE & QUALIFICATION

· High school diploma or equivalent education required

· 3 years of administrative assistant experience

· Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

· Competency in Information, Communications and Technology

· Good computer literacy

· Have excellence writing letter skill in Bahasa and English