Admin Executive

Administrative Responsibilities: • Manage daily office operations, including office supplies, equipment upkeep, and facility needs. • Oversee procurement of office supplies and maintain relationships with service providers. • Respond to office emails and calls, ensuring messages reach the appropriate team members. • Organize and maintain records for contracts, invoices, employee files, and other essential documents. • Support HR tasks, including onboarding new employees, processing payroll, and tracking staff leave. • Provide administrative assistance to the project management team as needed. Account Responsibilities: • Handle bookkeeping tasks and data entry for expenses and invoices within the accounting system. • Act as the main point of contact for assigned clients, ensuring consistent communication and prompt response to inquiries. • Prepare, send, and follow up on client invoices, maintaining a log of paid, pending, and overdue accounts. • Support the month-end close process by ensuring all accounting entries are accurate and updated. • Manage the filing of invoices and maintain organized documentation. Other Responsibilities: • Build and maintain positive relationships with internal and external stakeholders. • Contribute to process improvements and system enhancements to increase operational efficiency. • Perform other duties as assigned by the management