Administration Executive (Operations)

Job Summary:

The incumbent is responsible for providing administrative and operational support to ensure the smooth running of a business. This role involves various tasks, from managing schedules to handling paperwork and coordinating with different departments.

Job Description:

1. Administrative Tasks:

• Managing and organizing files, documents, and records.
• Handling incoming and outgoing mail, emails, and phone calls.
• Scheduling appointments and meetings.
• Maintaining office and salon supplies and equipment.
• Salon and office inventory management.
• Responsible for applying for/renewing Malaysia Government Licenses.

2. Data Entry and Management:

• Inputting and updating data into databases and spreadsheets.
• Generating reports and analyzing data.
• Maintaining accurate records and files.

3. Project Support:

• Assisting with project planning and execution.
• Tracking project timelines and deadlines.
• Preparing project reports and presentations.

4. Other Duties:

• Assisting with various administrative tasks as required.
• Ad-hoc duties as assigned.

Job Requirements:

• Possess a Diploma/Degree in Business Administration or any related field.
• Minimum 1-2 years of relevant working experience.
• Prior experience in the retail industry is preferred.
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint).
• Good command of English & Bahasa Malaysia.

Other Information:

• Working hours: Monday to Friday, 10 AM to 7 PM.
• Monthly performance incentive.
• Employee discounts on salon services and products.
• All gazetted public holidays observed.
• Strong team spirit; collaborative and supportive working environment.
• EPF, SOCSO, EIS Contribution.

Job Type: Full-time

Pay: RM2,500.00 - RM2,800.00 per month

Benefits:

• Additional leave
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus

Ability to commute/relocate:

• Kota Damansara: Reliably commute or planning to relocate before starting work (Required)

Education:

• Diploma/Advanced Diploma (Preferred)

Language:

• English (Required)