Building Executive (Putrajaya)

RM 2,500 - RM 3,000 / month

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The Building EXECUTIVE (BE) is responsible for the followings:

1) Supervise of contracted services (for security, housekeeping services and civil, structural and architectural works).

To ensure services rendered by the contractor(s) are as per contract and up to the required standard and quality.
To draw up and enforce inspection checklist to all contracted services.
To review contractor’s schedules and checklist when necessary and their overall performances periodically.
To assist BM to review contractor’s performance and recommend for appointment, renewal or termination of contracts.
To maintain full record of contractor’s attendance and service reports.
To coordinate regular meeting with contractor and maintain the minute of meeting.
To process and verify contractor’s billing/invoices.
To assist BM in preparation of work specifications for relevant works which require quotations from external contractors.

2) General maintenance and building operation.

To assist BM to establish and supervise implementation of effective preventive maintenance programme for building facilities and equipment.
To assist BM to establish emergency procedures and maintain full record of emergencies.
To handle maintenance services requests initiated via any established medium (phone/form/apps/etc)
To plan and supervise day-to-day job assignment to maintenance personnel.
To assist BM on works requiring external contracts attention and advice on works specifications.
Establish periodical building walkthrough inspection checklist and conduct walkthrough inspection accordingly.
To assist BM to organize after-office-hour maintenance personnel, including stand-by staff on weekends, Sunday and public holidays.
To establish an adequate security system and implement accordingly.
To assist on management of general traffic and car parking operation and maintenance.
To monitor usage of petty cash, maintain full record and request for replenishment when necessary.
To assist BM in monitoring and renewal of licenses as required by authorities.
To assist BM on preparation of any paper works, letters, memos etc.
To assist BM to manage renovation works (moving in/out of tenants and/or owners).
To arrange and conduct meetings with authorities and/or clients and prepare the minute of meetings.

3) Office Management (Strata Management Act Compliances)

To assist BM in the administration of site office including purchasing of office equipment, stationery, postage etc.
To assist BM in the provision of staff provision of staff facilities to the maintenance team such as walkie-talkie, phone etc.
To establish and maintain the complaint record, issue form 28 after inspection done, and email or notify the form 28 to owner about the result of the inspection
To assist BM in matters of Tribunal related
To prepare monthly operation report

Job Type: Full-time

Pay: RM2,500.00 - RM3,000.00 per month

Benefits: