Head of Legal & Secretarial

SUMMARY

The Head of Legal & Company Secretarial is responsible for overseeing the legal and corporate governance functions within the organization, ensuring compliance with legal and regulatory requirements, and safeguarding the organization’s interests. This role involves providing strategic legal counsel, managing corporate secretarial duties, and supporting the organization’s leadership on matters of risk management, governance, and policy.

KEY ACCOUNTABILITIES

1. Legal Counsel:

a) Provide Legal Advice: Offer sound, timely legal counsel to the CEO and departments on matters including contract law, intellectual property, data protection, cybersecurity, employment, and administrative law.

b) Contract and Document Management: Draft, review, and negotiate contracts, agreements, and other legal documents to ensure alignment with the organization’s interests.

c) Risk Management: Identify and manage legal risks, developing strategies to mitigate potential impacts while ensuring full compliance with legislation.

d) Representation: Represent the organization in legal proceedings, negotiations, and external interactions with government bodies, legal professionals, and other stakeholders.

e) Policy and Strategy Development: Formulate and implement legal policies and procedures, aligning the legal strategy with organizational goals.

f) Legislative Monitoring: Stay updated on legal and regulatory changes, especially in digital and cybersecurity laws, to proactively guide organizational compliance.

2. Legal Compliance & Risk Management:

a) Compliance Oversight: Ensure adherence to relevant laws, including corporate, labor, IP, and environmental regulations.

b) Risk Mitigation: Identify legal risks and develop strategies to minimize organizational exposure.

c) Regulatory Standards: Implement processes to maintain legal and ethical standards across the organization.

d) Oversee compliance with laws and regulations affecting the business, including corporate, labor, intellectual property, and environmental law.

e) Identify potential legal risks and develop mitigation strategies to minimize impact on the organization.

f) Implement processes to monitor and manage legal and regulatory risk, ensuring adherence to legal and ethical standards.

3. Contracts & Agreements:

a) Contractual Oversight: Draft, review, and negotiate significant contracts and agreements to safeguard the organization’s interests.

b) Contract Management: Oversee contract management processes for consistency and adherence to legal and organizational standards.

4. Company Secretarial:

a) Ensure compliance with the Companies Act 2016 and other relevant statutory requirements.

b) Organize and manage board meetings, annual general meetings, and other corporate secretarial activities.

c) Prepare and maintain statutory records, including minutes of meetings, registers of members, and directors' interests.

d) Oversee the timely and accurate filing of statutory returns and other documents with relevant authorities.

e) Manage all corporate secretarial functions, including the preparation and maintenance of minutes, resolutions, and records.

f) Liaison with Regulatory Bodies: Manage relationships with the Companies Commission of Malaysia (SSM) and other regulatory bodies, ensuring timely and accurate filing of statutory returns and documents.

5. Leadership and Management:

a) Lead and manage the Legal & Company Secretarial Department, providing guidance, mentorship, and development opportunities to a team of four subordinates.

b) Foster a collaborative and high-performing team environment.

c) Develop and manage the department's budget and resources.

EDUCATION AND EXPERIENCE

1. Bachelor of Laws (LL.B) degree from a recognized university.

2. A qualified Company Secretary with membership in the Malaysian Institute of Chartered Secretaries and Administrators (MAICSA).

3. Minimum of 15 years of post-qualification experience in a legal and company secretarial role, preferably within the public sector or a government-linked organization.

SKILLS:

1. Strong understanding of Malaysian laws and regulations, particularly those related to the digital economy, data protection, and cybersecurity.

2. Excellent drafting, negotiation, and analytical skills.

3. Strong communication, interpersonal, and leadership abilities.

4. Ability to work under pressure and make sound decisions in a dynamic environment.

SPECIFIC QUALITIES:

1. Legal & Secretarial Expertise

2. Corporate Governance

3. Risk Management

4. Problem-Solving and Decision-Making

5. Strategic Thinking

6. Adaptability and Flexibility

7. Experience in advising senior management and boards of directors.

8. Excellent communication, interpersonal, and leadership skills.

9. Strong analytical and problem-solving abilities.

10. High level of integrity and professionalism.

Job Type: Full-time

Pay: RM10,000.00 - RM16,000.00 per month

Schedule:

• Monday to Friday

License/Certification:

• Certificate of MAICSA (Required)