Admin Executive (Mandarin Speaker)
Position Overview: The Admin Executive plays a pivotal role in ensuring the smooth and efficient operation of our organization. This multifaceted position involves a variety of responsibilities, ranging from administrative tasks to hands-on support for children and staff. The role requires a dedicated and organized individual capable of managing stock for Poverty Assistance programs, supporting educational activities, implementing standard operating procedures, and assisting in daily childcare routines. Additionally, the Administrative Assistant will provide crucial support in store management, reception, and customer service, ensuring a well-coordinated and nurturing environment for both staff and children. This position is integral to maintaining the high standards of care and organization within our Home. Job Description: 1. Poverty Assistance Administration - Oversee stock management for Poverty Assistance programs. - Collaborate with the Yellow Bin and Marketing and Communication Departments to ensure smooth operations at all times. 2. Children's Education Support - Assist teachers to ensure children complete their homework, including online school assignments. 3. Implementation of SOP and Documentation - Support the Principal and Deputy Principal in implementing SOPs and maintaining documentation in the Home. 4. Daily Childcare Assistance - Help Care Takers prepare children for school, including bathing, dressing, and serving breakfast. - Assist in evening routines, including daily evening chanting, guiding children with housework, and ensuring children take baths. - Guide children using computers for online tuition (V SCHOOL). - Help Care Takers with bedtime routines, including brushing teeth, changing into sleepwear, and turning off lights. 5. Store Management and Administrative Support - Arrange and manage the store, conduct stock counts, and handle administrative tasks such as data entry and filing. - Assist the Principal and Deputy Principal with various administrative duties. 6. Reception and Customer Service - Provide support during Reception and Customer Service staff's rest times. 7. Additional Responsibilities - Perform other duties as assigned by the superior from time to time.
- Minimum SPM or Diploma in administration, early childhood education, or related fields are an advantage.
- Fluent in written and spoken Mandarin, Malay and English.
- Experience in administrative roles, stock management, or customer service is preferred.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic computer skills.
- Strong organizational and multitasking abilities.
- Ability to work independently and collaboratively within a team.
- Problem-solving skills and attention to detail.
- Excellent interpersonal and communication skills to interact effectively with staff, children, and external stakeholders.
- Compassionate, patient, and nurturing demeanor, especially when working with children.
- Maternity leave
- Opportunities for promotion
- Professional development
- Performance bonus
- Monday to Friday
- Fresh graduates are welcome to apply
