Admin Assistant

Job Summary: The Admin & Finance Assistant is responsible for providing comprehensive administrative and financial support to ensure the smooth operation of the company. The role requires proficiency in handling day-to-day office tasks, bookkeeping, financial reporting, and assisting with HR functions. The ideal candidate should be organized, detail-oriented, and capable of managing multiple tasks efficiently. Key Responsibilities: Administrative Support: -Manage office operations, including filing, correspondence, and scheduling. -Handle incoming and outgoing communications, including emails, phone calls, and letters. -Coordinate meetings, appointments, and travel arrangements for management. -Maintain office supplies and equipment, ensuring an organized and efficient workspace. -Assist in the preparation of company documents, reports, and presentations. Finance Support: - Handle basic bookkeeping tasks, including recording financial transactions and reconciling accounts. -Assist in preparing monthly financial reports, invoices, and statements. -Process payments, monitor accounts payable/receivable, and ensure timely disbursements. -Prepare and file relevant financial records and documentation. -Support in budget preparation and tracking of financial performance. Human Resource Support: -Assist in the recruitment process by coordinating job postings, interviews, and onboarding. -Maintain employee records, ensuring they are up-to-date and compliant with company policies. -Support the management of employee benefits and leave applications. Other Duties: -Provide general support to management and other departments as needed. -Assist with any ad-hoc projects or tasks assigned by the management. Requirements: -Diploma or Degree in Business Administration, Finance, Accounting, or related field. -At least 1-2 years of experience in an administrative or finance role. -Proficiency in Microsoft Office (Word, Excel, PowerPoint). -Experience with accounting software (e.g., QuickBooks, MYOB) is an added advantage. -Strong organizational and multitasking skills. -Excellent communication skills, both written and verbal. -Ability to work independently and as part of a team.