Office Assistant

• Receives visitors, ascertaining the purpose of the visit, makes appointments when warranted and directs visitors to the appropriate offices or concerned staff • Answers all calls from main switchboard, places and screens phone calls and responds to routine requests for information. • Takes down messages and ensured that they are passed on promptly to the concerned person • Reviews, records, distributes and processes incoming and outgoing mails/couriers and correspondences, responds or drafts routine responses, and proofread outgoing mails. • Maintains a monthly record of incoming and outgoing communications for pouch, mail, courier, fax and other mesenterial services including the preparation of weekly and monthly statistical reports for tracking. • Responsible for taking photo of new staff, consultants, contracted and service staff upon arrival and issuance of the security badge. • For item Lost and Found: is the focal point. • Responsible to take minutes of meeting during team meetings. • Provides general clerical support to staff in the Support Office, including document preparation and filing. • Initiates and processes general administrative tasks in procurement, fixed asset management and other relevant administrative tasks related to the office renovation. • Ensures availability of office supplies and appropriate maintenance of office equipment • Performs other duties as required.