Facility Executive cum Receptionist

Job Title: Facility Executive cum Receptionist
Department: Facilities Management
Reports To: Facilities Manager
Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Summary

The Facility Executive will be responsible for overseeing the day-to-day operations and strategic planning of facilities management services for our assigned office unit. This role collaborates closely with building management, tenants, and the Facilities Management team to ensure a safe, functional, and well-maintained work environment.

Key Responsibilities
Site Management

• Maintain a strong on-site presence, fostering a positive relationship with building management and tenants.
• Conduct regular inspections of the premises to identify maintenance needs, safety hazards, and improvement opportunities.
• Supervise and coordinate maintenance activities, including preventive, reactive, and planned repairs.
• Manage relationships with contractors and vendors, ensuring timely and quality service delivery while adhering to budgets.
• Act as a liaison for tenant requests, ensuring prompt resolution and overall customer satisfaction.

Asset Management

• Develop and maintain accurate asset inventories for equipment, furniture, and systems within the office unit.
• Implement a lifecycle management plan for building assets, overseeing repairs, replacements, and upgrades.
• Conduct regular audits to ensure assets are utilized and maintained appropriately.

Space & Occupancy Planning

• Collaborate with department heads and stakeholders to assess current and projected space requirements.
• Develop and implement space utilization plans that maximize efficiency and align with organizational needs.
• Assist with office layout design and optimization, improving space functionality and flow.

Moves & Furniture

• Manage internal office moves, relocations, and furniture reconfigurations to support organizational changes.
• Coordinate with external vendors for large-scale moves, ensuring adherence to timelines and budgets.
• Oversee the safe storage and disposal of surplus furniture and equipment.

Security

• Implement and maintain security protocols for the building, including access control, visitor management, and incident response procedures.
• Work with security personnel or contractors to ensure physical security measures are in place and functional.
• Respond to security incidents and lead investigations when needed.

EHS (Environment, Health, & Safety)

• Ensure compliance with all applicable EHS regulations and standards.
• Develop and implement EHS programs, including safety training, incident reporting, and hazard identification.
• Conduct regular EHS audits and inspections to maintain a safe and healthy work environment.
• Lead emergency preparedness and response planning.

Qualifications and Skills

• Bachelor's degree in facilities management, engineering, business administration, or a related field.
• Minimum of 3-5 years of experience in facilities management, preferably within an office environment.
• Strong project management skills and experience managing budgets.
• Knowledge of building systems (HVAC, electrical, plumbing, etc.) and maintenance best practices.
• Excellent problem-solving and decision-making abilities.
• Proven leadership and supervisory experience.
• A commitment to providing excellent customer service.

How to Apply

• Click the link to apply online: https://www.careers-page.com/s...

Disclaimer: This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as assigned.