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Key Responsibilities
Invoicing and Quotations:
- Prepare and issue accurate invoices and quotations for clients.
- Ensure all invoicing details are correct and complete before sending out.
- Track payments and follow up on outstanding invoices.
- Check order product from customer
- Prepare product as per order customer
- check company email everyday
Documentation Management:
- Maintain organized physical and digital files for all invoices, quotations, and related documents.
- Ensure that all records are updated regularly and easily accessible.
General Administrative Tasks:
- Answer phone calls and direct inquiries to appropriate personnel.
- Assist with general office duties such as filing, data entry, and maintaining office supplies.
- Prepare reports as needed to support management decisions.
Communication:
- Liaise with clients regarding invoicing queries or issues.
- Collaborate with team members to ensure smooth office operations.
Requirements
- Education: SPM and diploma or equivalent; additional qualifications in administration or accounting are a plus.
- Experience: Previous experience in an administrative or clerical role is preferred but not mandatory. Familiarity with invoicing processes is advantageous.
- Skills:
- Proficient in Microsoft Office Suite (Word, Excel).
- Strong attention to detail and organizational skills.
- Excellent written and verbal communication abilities.
- Ability to handle multiple tasks efficiently in a fast-paced environment.
- Transportation: Must have own transportation to commute to the office.
Personal Attributes
- Reliable and punctual with a strong work ethic.
- Ability to work independently as well as part of a team.
- Adaptable to changing priorities and tasks
Job Type: Full-time
Pay: RM1,600.00 - RM1,800.00 per month
Schedule:
- Monday to Friday
Supplemental Pay:
- Overtime pay
