Accounts Payable Specialist

Purpose

Payment Specialist is responsible for performing several Accounts Payable (AP) Payment workflow tasks and coordination of payment processing.

AP Specialist is expected to generate payment proposal and review invoices, complete appropriate checks for business approval and/or reconciliations, and post the payment entries into the system.

Interrelations

The position reports to AP Manager.

Formal authorities

Has the authority to act within this Functional Description and within the chart of authority as outlined in the company’s Global Integrated Management System.

Main Responsibilities

Position-holder is responsible for:

• Executing payment on a timely manner and accurately as per KPI and in compliance with service level agreements, company policies, procedures and controls.
• Obtaining appropriate approval for payment based on company Chart of Authority.
• Supporting preparation of analytics reports and/or accounting schedules.
• Responding to queries and resolving and issues during the transaction handling and explaining the procedures and control requirements according to internal SOP in order to ensure timely completion of tasks as assigned.
• Reviewing monthly reconciliation and ensure outstanding items are resolved within specific time frame (For e.g. clearing of aged AP items)
• Supporting internal team and external audit.
• Closely follow-up with related parties (e.g. AP invoicing team) on errors on posted document detected during quality check
• Cooperation with Cross function teams within Sirva for monthly closing activities
• Identifying and developing process improvements plan when required
• Working with business functions to maintain the payment pipeline, managing day-to day responsibilities such as monitoring & researching the cause of rejected payments, daily reconciling of payment processing statements for high volume transactions.
• Developing and documenting systems, operations processes and reporting flows.
• Verifying supplier accounts by reconciling monthly statements and related transactions
• Assisting in the Financial month and year end closing process
• Other ad-hoc AP duties as required
• Treating all information received as strictly confidential
  
  

Accountabilities

The position-holder will be measured against:

• Meeting financial deadlines
• Accounting accuracy
• Ensure compliance of Chart of Authority
• Delivering of relevant, timely and accurate information
• Compliance of accounting policies and procedures
• Compliance of Audit, Tax, and regulations
• KPI’S specified in SLA.
  
  

Qualification

• Bachelor’s degree preferably in Accounting or Finance
• 2+ years of relevant experience in finance, preferably processing in a high-volume environment
• Good knowledge of accounting principles
• Previous experience is similar Accounts Payable environment
• Computer Literacy-Excel, word and other large enterprise systems is advantageous
• Good command of English language (spoken & written)
  
  

SIRVA Worldwide Relocation and Moving is a global leader in moving and relocation services, offering solutions for mobility programs to companies of every size. With 75 owned locations and more than 1,000 franchised and agent locations in 177 countries, we offer unmatched global breadth supported by localized attention and innovative technology that strikes the right balance of self service and human support. From relocation and household goods to commercial moving and storage, our portfolio of Brands (SIRVA, Team Relocations, Allied, northAmerican, & SMARTBOX) provides the only integrated moving/relocation solution in the industry. By leveraging our global network, we deliver a superior experience that only a “one-stop shop” can provide. We’re a team that works globally to provide the best service locally — a company that is everything you need, everywhere you need it. For more information please visit www.sirva.com.

SIRVA brings together strong, collaborative people in a dynamic culture of mutual respect, support, and passion for the brand and product. We believe innovation drives winning performance, and we constantly challenge ourselves to be the very best we can in every aspect of our business. You will be surrounded by some of the brightest and most driven people in the industry. At SIRVA, you will be in great company!

At SIRVA, we're committed to cultivating a workplace that reflects the diversity of the global organizations that we serve. We recognize that building an inclusive, engaged company culture results in empowered employees that reflect a wide range of approaches and perspectives. Those perspectives lead to new ideas. New ideas lead to innovation and excellence. Our approach to diversity, equality and inclusion is driven by a commitment to these values and a belief that diversity makes our company stronger.

SIRVA is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, military status, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. SIRVA also prohibits harassment of applicants and employees based on any of these protected categories.

If you need a reasonable accommodation because of a disability of any part of the employment process, please send an email to Human Resources at [email protected] and let us know the nature of your request and your contact information.