Corporate Finance & Admin Executive
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Responsibilities:
- Understand the business and overall organization of both the Japanese and overseas bases (mission, culture, products, businesses, organization, etc.).
- Participate in various meetings (set up of strategies, accounting related, etc.).
- Understand the management department in Japan, participate in relevant meetings, and provide support for overseas-related tasks.
- Plan, execute, and manage projects in various management areas.
- Manage and operate business systems (HR databases, workflow systems, communication systems, etc.) and provide support for onboarding/offboarding of employees.
- Hire or outsource personnel as needed and manage them.
- Report and collaborate with other countries, departments, and head office (Japan) as required.
IT System Related
- Maintenance of HR system/leave management system.
- Maintenance of workflow system.
- Maintenance of monthly expenses report.
- Maintenance of employment rules, internal education sites, etc. using Google sites.
- Company-wide announcement tasks: Regular sharing of information on Slack.
Internal Control Related (Collaboration with Global Internal Control team)
- Actions for compliance adherence.
- Preparation of declarations and inclusions for employment rules, etc.
- Related explanations for new employees.
- Establishment of contact points and operation during emergencies.
- Support of internal audits: Results and implementation of countermeasures.
Accounting Related (Collaboration with Global Finance team)
- Bookkeeping for Singapore branch.
- AR Aging management and coordination with Sales department (Indonesia > Philippines > Taiwan).
- Support for ERP system implementation.
- Resolving timing differences and transitioning to an accrual basis.
HR, General Affairs, and Labor Related
- Establishment of regulations for expatriates.
- Establishment of regulations for local staff.
- Visa-related matters and tax filings for expatriates.
- Implementation and analysis of employee surveys: Developing and executing countermeasures based on the scope of duties.
- User registration support for e-learning systems.
- Arrangement and delivery of MVP and Long Service goods, etc.
Legal Related
- Support for company establishments and/or liquidations.
- Support for Board of Director and Annual General Meetings.
- Support for company registration updates.
- Contract-related matters.
- Handling litigation-related issues.
Requirements:
- 0 ~ 3 years of experience in business planning, finance, and accounting.
- Preferable to having experience in administration, legal, HR, or information systems.
- Diploma / Degree in Business Study, Accounting or Finance
- Business communication skills to drive projects involving multiple internal and external stakeholders.
- Committed to work and capable of engaging others.
- Able to prioritize the company/business/team over oneself.
- Possesses active listening and understanding skills to bridge language and cultural differences.
- Able to comprehend and express facts and opinions in a structured/abstract manner, with strong documentation/presentation skills.
Responsibilities:
- Understand the business and overall organization of both the Japanese and overseas bases (mission, culture, products, businesses, organization, etc.).
- Participate in various meetings (set up of strategies, accounting related, etc.).
- Understand the management department in Japan, participate in relevant meetings, and provide support for overseas-related tasks.
- Plan, execute, and manage projects in various management areas.
- Manage and operate business systems (HR databases, workflow systems, communication systems, etc.) and provide support for onboarding/offboarding of employees.
- Hire or outsource personnel as needed and manage them.
- Report and collaborate with other countries, departments, and head office (Japan) as required.
â– IT System Related
- Maintenance of HR system/leave management system.
- Maintenance of workflow system.
- Maintenance of monthly expenses report.
- Maintenance of employment rules, internal education sites, etc. using Google sites.
- Company-wide announcement tasks: Regular sharing of information on Slack.
â– Internal Control Related (Collaboration with Global Internal Control team)
- Actions for compliance adherence.
- Preparation of declarations and inclusions for employment rules, etc.
- Related explanations for new employees.
- Establishment of contact points and operation during emergencies.
- Support of internal audits: Results and implementation of countermeasures.
â– Accounting Related (Collaboration with Global Finance team)
- Bookkeeping for Singapore branch.
- AR Aging management and coordination with Sales department (Indonesia > Philippines > Taiwan).
- Support for ERP system implementation.
- Resolving timing differences and transitioning to an accrual basis.
â– HR, General Affairs, and Labor Related
- Establishment of regulations for expatriates.
- Establishment of regulations for local staff.
- Visa-related matters and tax filings for expatriates.
- Implementation and analysis of employee surveys: Developing and executing countermeasures based on the scope of duties.
- User registration support for e-learning systems.
- Arrangement and delivery of MVP and Long Service goods, etc.
â– Legal Related
- Support for company establishments and/or liquidations.
- Support for Board of Director and Annual General Meetings.
- Support for company registration updates.
- Contract-related matters.
- Handling litigation-related issues.
Requirements:
- 0 ~ 3 years of experience in business planning, finance, and accounting.
- Preferable to having experience in administration, legal, HR, or information systems.
- Diploma / Degree in Business Study, Accounting or Finance
- Business communication skills to drive projects involving multiple internal and external stakeholders.
- Committed to work and capable of engaging others.
- Able to prioritize the company/business/team over oneself.
- Possesses active listening and understanding skills to bridge language and cultural differences.
- Able to comprehend and express facts and opinions in a structured/abstract manner, with strong documentation/presentation skills.
