Junior Procurement

A. Procurement 1. To check and process Purchase Requisitions. To purchase materials/equipment as per Purchase Requisitions and/or Tender/Project Budget based on tender/project drawings, specifications and bill of quantities 2. Sourcing of most competitive materials/equipment and suppliers, request for quotation and liaison with suppliers. 3. Negotiation for best prices, payment terms and purchase order/delivery conditions. 4. Liaison with tender and project team on: a. Evaluation and comparison of suppliers’ quotations b. Preparation of Price Comparison Table and approval/sign-off by Senior Management. c. Preparation of Recommendation of Supplier Recommendation & Cost Analysis Report to the Purchase Committee for approval on purchases exceeding RM500,000. 5. To plan and monitor schedule of PO issuance to ensure orders are issued out within the stipulated time, and to update all purchase orders to be issued into the Procurement Plan. 6. To check and track orders/deliveries to date against Tender/Project Material BQ to avoid excessive/over-ordering of materials. 7. Prepare Purchase Orders and ensure accuracy and completeness of Purchase Orders including Additional Order Conditions, where applicable. 8. Issuance of Purchase Orders to suppliers and acceptance of Purchase Orders by suppliers. 9. Revision and cancellation of Purchase Orders with proper notification/letters to suppliers, and ensure immediate housekeeping of amended/cancelled orders in the System. 10. To check and ensure all VO materials and works are processed according to V.O. ordering procedures. 11. To check and monitor material deliveries, to coordinate with project team and suppliers to ensure timely deliveries. 12. To liaise with Project PIC’s and to receive Daily Return of supplies record c/w original Delivery Order on daily/weekly basis. 13. To check and verify Goods Received Note and Delivery Orders against Purchase Orders, to liaise with Project PICs and suppliers on over-delivery of materials or any discrepancies. 14. To upkeep and maintain the Vendor Registration and Vendor Assessment systems. 15. To monitor on the status of equipment/material submission and approval. 16. To assist on any technical query as and when required. 17. Any other duties/tasks assigned from time to time.