Purchasing:- Gathering quotations for price comparisons.
- Assisting in issuing purchase requisitions and purchase orders when needed.
- Following up with local and overseas suppliers to ensure timely delivery of goods.
- Assisting in documentation required for import shipments.
- Applying for Custom Sales Tax Exemptions (CJ 5) when necessary.
- Preparing monthly ISO reports.
Human Resource:- Updating the internal and external staff training calendar.
Other Duties and Responsibilities:- Handling official and personal matters for the Managing Director (e.g., typing letters, courier, or faxing).
Admin:- Typing, data entry, and filing.
- Receiving and distributing mails to respective departments.
- Managing outgoing mails, including letters, purchase orders, invoices, and statements.
- Issuing payment vouchers.
- Photocopying and filing suppliers' invoices and other related documents.
- Ensuring a proper and organized filing system.
- Assisting in administrative matters involving government bodies such as Customs, MOF, and Matrade.
- Handling insurance-related tasks, including renewals and claims.
- Monitoring stock of office stationery (printed documents), including ordering and replenishment.
- Verifying sales tax return payments to Customs (CJ 3).
- Issuing sales orders, quotations, invoices, and delivery orders as needed.
- Assisting in the preparation of shipping documents for the export department.
