Executive Office - Personal Assistant

• Report directly to the Group Directors and responsible for performing secretarial and administrative duties.
  
• Proactively reminding the Group Directors of important tasks and deadlines to ensure timely execution.
  
• Facilitating seamless communication from Group Directors' office to internal and external stakeholders, ensuring effective messaging.
  
• Efficiently coordinating and managing all matters related to the Group Directors, including official and non-official tasks, company events, business activities, and ad hoc requests.
  
• Handling internal and external correspondence on behalf of the Group Directors and Group Directors when required.
  
• Liaising with internal departments, overseeing case progress, and ensuring timely case closure.
  
• Planning and organizing Group CEO and Group Directors' business travel, including flights, accommodation, and ground transportation arrangements.
  
• Efficiently managing diaries, scheduling meetings and appointments, and taking minutes during meetings.
  
• Maintaining a well-organized filing system that ensures the security of confidential files.
  
• Skillfully drafting emails, letters, and other forms of correspondence as needed.
  
• Assisting in typing, formatting, and editing reports, documents, and presentations to maintain a professional standard.
  
• Providing necessary assistance with market research projects.
  
• Welcoming and attending to visitors, guests, and clients during functions, corporate visits, and off-site meetings.
  
• Undertaking specific projects or tasks as instructed by the Group CEO, ensuring successful completion.
  
• Any other ad-hoc duties.

Requirements

• Bachelor’s Degree in Business Administration or Business Management.
  
• Prior experience in a personal assistant, executive secretary, or office manager role.
  
• Highly organized with excellent time management skills.
  
• Ability to communicate clearly and concisely with clients of all levels both internally and externally.
  
• Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint).
  
• Experience in creating and maintaining office management systems and procedures.
  
• Ability to multitask and prioritize workloads.
  
• Exceptional interpersonal skills.
  
• High level of attention to detail.