Admin Assistant

Key Responsibilities:

1. General Office Support:

• Answer and direct phone calls, take messages, and handle inquiries.
• Greet visitors and provide them with necessary information.
• Organize and schedule meetings and appointments.
• Maintain office supplies and order new stock as necessary.
• Perform clerical duties such as photocopying, scanning, and faxing documents.

2. Communication and Correspondence:

• Draft, format, and proofread correspondence, reports, and other documents.
• Handle email correspondence and maintain an organized email inbox.
• Assist with internal and external communications, ensuring timely and accurate information flow.

3. Data Management:

• Maintain and update company databases, records, and files.
• Assist with data entry and ensure information is properly stored and organized.
• Help prepare reports and presentations as requested.

4. Scheduling and Coordination:

• Manage calendars and schedule appointments for managers or teams.
• Coordinate meetings, events, and travel arrangements.
• Assist in preparing agendas and materials for meetings.

5. Office Organization:

• Ensure the office environment is clean, organized, and conducive to productivity.
• Help implement office policies and procedures.
• Assist with organizing office events or team-building activities.

Qualifications:

Education: High school diploma or equivalent; an associate’s or bachelor’s degree in business administration or related field preferred.

Experience: Previous experience in an administrative role is a plus (1–2 years preferred).

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to multitask.
• Excellent written and verbal communication skills.
• Attention to detail and ability to manage time effectively.
• Ability to work independently and as part of a team.
• Basic knowledge of office equipment (e.g., printers, fax machines).