Administrative Executive (Admin Exec)

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Position Summary:
The Administrative Executive is responsible for ensuring smooth day-to-day operations by managing administrative tasks, coordinating office activities, and providing support for tender applications and other business processes.

Key Responsibilities:

• GENERAL ADMINISTRATION

Assist for office management
Assist in office doc management
Establish documentation control
Oversee receipt of files
Organize & maintain documents
Reporting & documentation
Process requests for information

• TENDER APPLICATION SUPPORT

Assist in preparing, organizing, and submitting tender documents.
Coordinate with teams to gather required information and documentation for tender applications.
Ensure compliance with tender requirements and deadlines.

• SALES & CUSTOMER SERVICE

Act as a liaison between different departments, clients, and external stakeholders.
Handle inquiries via email, phone, and other communication channels.
Maintain accurate database of customer & prospect information
Process paperwork
Communicate with customers
Update sales figures
Issue invoice &credit notes

• COMPLIANCE

Check documentation compliance
Auditing organizational compliance
Resolve compliance issue
Up to date on regulatory changes

**Other Duties:**

• Provide support for ad-hoc projects and tasks as required.
• Assist in event planning and execution as needed.