Administrative Assistant

We are seeking a highly organized and detail-oriented Admin Assistant to join our team. In this role, you will be responsible for providing administrative support and managing invoice issuance. The ideal candidate should have excellent organizational and communication skills and the ability to work independently in a fast-paced environment.

Key Responsibilities:

• Invoice Management: Prepare, issue, and track invoices accurately and promptly.
• Report Generation: Prepare, update, and maintain a variety of reports on a regular basis.
• Quality Assurance: Ensure that all reports and invoices are error-free, accurate, and formatted consistently.
• Report Distribution: Disseminate reports to clients or relevant team members and departments promptly.
• Record Keeping: Maintain an organized archive of past reports and invoices for reference and audit purposes.
• Communication: Collaborate with team members to collect necessary data and information for reports.
• Administrative Support: Provide general administrative support, including file management, answering phones, responding to emails, and managing office supplies to ensure the smooth operation of the office.
• Process Improvement: Continuously seek opportunities to streamline administrative processes and improve efficiency.

Qualifications:

• Proven experience in administrative roles with a strong focus on report and invoice management.
• Proficiency in Microsoft Word, Excel, and other relevant software applications.
• Knowledge of invoicing systems or related software (e.g., SQL, AutoCount) would be an added advantage.
• Exceptional attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• High degree of confidentiality and integrity.
• Bachelor’s degree in Business Administration or a related field will be an added advantage.

Note: Fresh graduates are welcome to apply as training will be provided.