Admin cum PA

Job Details: Admin Cum Personal Assistant

Position Overview: We are seeking a highly organized and proactive Admin Cum Personal Assistant to provide administrative support to senior management and assist in the smooth day-to-day operations of the office. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively. The ideal candidate will be adept at managing schedules, handling confidential information, and performing a variety of administrative tasks to ensure the efficient running of the office.

Our Offer:

• Dynamic and Supportive Work Environment
• Attractive Salary Package
• Generous Bonus Scheme
• Convenient Office Location (The Podium, Kuching)

Key Responsibilities:

Administrative Support:

• Manage and maintain executives' schedules, including organizing meetings, appointments, and travel arrangements.
• Prepare and review correspondence, reports, and presentations as required by management.
• Handle office correspondence, including phone calls, emails, and post, ensuring timely responses and appropriate action.
• Organize and maintain office files, documents, and records, ensuring they are accessible and up to date.
• Coordinate office supplies and equipment, ensuring availability and stock levels are maintained.

Personal Assistant Duties:

• Provide personal assistance to the executive team as required, including scheduling personal appointments and handling personal errands.
• Assist in managing personal and professional commitments and ensuring deadlines are met.
• Manage confidential and sensitive information with discretion and integrity.

Event and Meeting Coordination:

• Organize meetings, events, and conferences, including preparing materials, booking venues, and coordinating logistics.
• Take minutes during meetings and distribute action items or follow-up tasks.

Customer and Vendor Liaison:

• Serve as the point of contact for both internal and external stakeholders, including clients, vendors, and other business partners.
• Coordinate with vendors and service providers for office-related needs, ensuring smooth and cost-effective operations.

Finance and Expense Management:

• Assist with basic financial tasks, including managing expense reports, invoicing, and maintaining financial records.
• Handle petty cash and monitor budgets for office-related expenditures.

General Office Management:

• Oversee office upkeep and organization, ensuring a clean, productive, and efficient work environment.
• Implement office policies and procedures to improve workflows and productivity.

Qualifications:

• Proven experience in an administrative or personal assistant role, preferably in a fast-paced environment.
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of confidentiality and professionalism.
• Ability to work independently and as part of a team.
• Strong problem-solving and decision-making abilities.

Key Attributes:

• Proactive and detail-oriented.
• Adaptable and flexible in handling a variety of tasks.
• Strong interpersonal skills and the ability to build relationships.
• Ability to work under pressure and meet deadlines.

Job Type: Full-time

Pay: RM2,000.00 - RM2,500.00 per month

Education:

• STM/STPM (Preferred)

Experience:

• Administration: 1 year (Preferred)
• Personal Assistant: 1 year (Preferred)

Language:

• English (Preferred)
• Mandarin (Required)