Administrative Assistant

Job Responsibilities:

• Provide administrative and clerical services support to the Chief Executive Officer(CEO).
• Oversee all aspects of general office coordination.
• Maintain office calendar to coordinate workflow and meetings.
• Schedule CEO appointments, maintain and update CEO daily itinerary.
• Type correspondence, reports and other documents.
• Maintain office files. File and retrieve organizational documents, records and reports.
• Open, sort and distribute incoming correspondence, including faxes and email.
• Prepare responses to correspondence containing routine inquiries.
• Organize hard copy and electronic files.
• Record minutes and submit minutes for approval.
• Assist CEO in maintaining and updating Doctor's practicing Agreement, original copies of licenses, third party service contracts etc.
• Assist in collating all documents required for renewal of hospital operating license.
• Provide receptionist services.
• Disseminate information on new staff policies and requirements.
• Maintain confidentiality in all aspects of client, staff and hospital information.
• Collect and maintain inventory of office equipment and supplies.
• Coordinate repairs to office equipment.
• Assist in special events, such as fundraising activities, medical CME and other hospital activities.
• Assist with overall maintenance of the organization and its offices
• Ensure the daily and monthly activities of the department meet the reporting requirements of the hospital.
• Perform other tasks and duties as assigned and directed.

Requirements

• Diploma in Secretarial/Office Management or Equivalent.
• Knowledge of principles and practices of basic office management and organization.
• Minimum two (2) or three (3) years previous relevant experience.
• Computer Literate.
• Able to communicate well in both written and spoken English language and Bahasa Malaysia.
• Candidate must be willing to work 5.5 work week basis.

Job Type: Full-time

Pay: RM2,000.00 - RM3,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Education:

• Diploma/Advanced Diploma (Preferred)

Work Location: In person