HR Executive

Compensation & Benefit
Execute and processing the monthly payroll process, time attendance records checking, Overtime, payslip and its relevant
Ensure timely compliance with local statutory payment and Government reporting such as Income Taxes, EPF, SOCSO, EIS and HRDF
Liaise with immigration, Labour, EPF, SOCSO and IRB Department when required
Assist to prepare and formulate Compensation and Benefit policy and guidance to direct Compensation and Benefit practice
Assist staff performance evaluation program to develop talent management
Review, update and maintain documentation systems including employee’s personnel files, summarize and update the HR data and reports
Assist audit in ensuring relevant compliance of relevant Labour Law

Industrial Relations & Employee Relations (IR & ER)
Represent the first point of contact for Industrial Relations / Employee Relations (IR/ER) matters by providing the highest quality service by responding to their people-related inquiries and concerns.
Provide advice and coaching to managers and employees on performance and development.
To handle disciplinary issues, performance management, grievance and absence to minimize disputes and support employee morale.
To lead and conduct domestic inquiries, prepare investigation/statement report & recommendations for Management Team on disciplinary issues.
Provides counseling to problem employees pertaining to disciplinary matters such as misconduct, absenteeism, breach of contract & handling staff welfare and engagement activities.
To prepare the Disciplinary Letter, Show Cause Letter, Warning Letter, Performance Improvement Plan, Termination Letter
Monitor and keep track with the timeline set to the employees with disciplinary / performance issues.
Prepare documentation with regards to labor relations matters
Develop and implement ER programs to enhance industrial harmony, which include retaining staff.
Responsible for employee movements within the company i.e transfer, contract renewal/expiry by preparing monthly tracking and reporting.
Assist audit in ensuring relevant compliance of relevant Labour Law

Administrative Support
Maintain and ensure HR ISO policies, procedures and forms are updated.
Assist in develop, implement & maintain Human Resource policies and procedures.
Preparation of monthly reports base on HR-related metrics. Maintain and implementation of proper policy, working procedure, and other rules and regulations.
Assist to strengthen internal communication, feedback to superior timely and provide suggestion.
Support and assist any other ad-hoc HR assignments/events/activities.
Other additional and ad hoc task assigned by superior.

Requirements
Education:
Diploma/ Bachelor’s Degree in Human Resources, Business Administration, or related field

Working Experience:
At least 5 years relevant working experience in HR / industrial relations and preferable in project environment
Good knowledge in Malaysian Labour Law and keeping abreast with the latest litigation updates.

Technical & Professional Knowledge:
Computer literate particularly with Microsoft Outlook, Microsoft Excel, Microsoft Word & Microsoft Power Point.
Good English skills of both verbal and written.
Understanding on Malaysia employment law.
Strong organizational skills with excellent attention to details, willingness to develop & learn new skills.
Good writing, analytical and problem-solving skills.
Able to work under pressure and efficiently.
Ability to communicate effectively & professionally.
A proven leader with strong interpersonal skills, keen to motivate and effectively educate and connect department managers and employees regarding all HR matters.
Organisational skills and ability to prioritise.
Ability to work with large amounts of data and to compile detailed reports.
The ability to pay attention to details and a having a strong sense of urgency.
Maintains a high level of discretion in dealing with sensitive and confidential information.

Special Requirements:
Positive & pro-active attitude towards work
Ability to work independently and as part of a team.
Willing to travel; domestic and/ or international.