General Clerk / Operation Support

1. Administrative Support:

Assisting in day-to-day office operations by handling routine tasks such as filing, data entry, and organizing documents.

Preparing and maintaining reports, correspondence, and other paperwork.

Handling incoming and outgoing mail, emails, and phone calls.

2. Data Entry:

Entering, updating, and maintaining data in databases, spreadsheets, or other records.

Ensuring data accuracy and completeness by checking and verifying information.

3. Document Management:

Organizing and maintaining physical and electronic files.

Sorting, labeling, and archiving documents as needed.

Assisting with retrieval of documents and records for reference or audits.

Customer Service and Communication:

Answering phone calls and responding to inquiries from clients, customers, or colleagues.

Redirecting calls or messages to appropriate departments or personnel.

Greeting visitors, clients, or customers in a professional manner.

Scheduling and Coordination:

Scheduling appointments, meetings, or events and maintaining calendars for managers or team members.

Coordinating travel arrangements, if necessary, for staff or management.

Office Supplies Management:

Monitoring inventory levels of office supplies and ensuring the office is well-stocked.

Ordering and maintaining office equipment and supplies.

Basic Accounting and Record-Keeping:

Assisting with basic bookkeeping tasks such as invoicing, processing receipts, and tracking expenses.

Maintaining and updating financial records or spreadsheets as directed by the accounting department.

Handling Requests:

Addressing internal and external requests by gathering information or providing assistance.

Ensuring follow-up on tasks or requests to ensure timely completion.

Report Generation:

Assisting with the preparation of reports and presentations.

Organizing and compiling data for management review.

General Office Assistance:

Providing general support to various departments within the organization.

Assisting with special projects or tasks as assigned by supervisors or managers.

Skills Required:

Organizational Skills: Ability to keep files, documents, and tasks organized and prioritized.

Communication Skills: Clear written and verbal communication to effectively handle inquiries and interact with team members.

Attention to Detail: Accuracy in data entry, document handling, and other clerical duties.

Time Management: Ability to manage multiple tasks and deadlines efficiently.

Basic Computer Skills: Proficiency in using office software like Microsoft Office (Word, Excel, Outlook), email, and possibly specialized office management systems.

Customer Service Skills: Ability to interact with customers, clients, and internal staff in a polite and professional manner.

Educational Requirements:

High School Diploma or GED is generally required.

Associate's degree in business administration or a related field may be preferred for some positions.

On-the-job training is typically provided, especially for company-specific processes and systems.

Job Types: Full-time, Permanent

Pay: RM1,700.00 - RM2,200.00 per month

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion

Schedule:

• Day shift
• Night shift

Supplemental Pay:

• Attendance bonus
• Overtime pay
• Yearly bonus

Application Deadline: 12/28/2024
Expected Start Date: 01/01/2025