Administrative Executive - Procurement

RESPONSIBILITIES • Handle Government Projects and Tender Submissions (E-Perolehan): Responsible for monitoring government projects and handling the submission of tenders through electronic procurement systems. • Appointment and Meeting Management: Organize and schedule appointments and meetings for the team or HOD and coordinate the same with the Group CEO’s office. • Contact Management: Maintain contact lists and update them regularly. • Correspondence Handling: Produce and distribute correspondences such as memos, official letters and forms as and when needed. • Report Preparation: Assist in preparing regularly scheduled reports and generating ad-hoc reports as required. • Filing System Maintenance: Develop and maintain an efficient filing system for easy retrieval of documents. • Expense Management: Submit and reconcile expense reports for approval. • Information Provision: Respond to inquiries and requests by providing accurate information. • Project Management: Handle multiple projects simultaneously, ensuring deadlines are met and progress is tracked. • Invoicing: Prepare and monitor invoices, ensuring accuracy and timely processing. • Administrative Duties: Perform various administrative tasks such as filing, typing, copying, binding, scanning, etc. • Communication Handling: Writing letters and replying emails and manage communication channels effectively. • Confidential Information Handling: Handle sensitive information in a confidential manner and ensure data security. • Meeting Support: Take accurate minutes of meetings, distribute them in a timely manner and distribute to all relevant parties. • Problem Resolution: Resolve administrative problems efficiently and effectively. • Other Duties: Perform any other duties as assigned or required to support the smooth operation of the office. EDUCATION • Bachelor's degree in business administration, STPM or related field QUALIFICATIONS • Proven experience as administrative support role • Knowledge of the defence industry will be an added advantage • Knowledge on office management systems and procedures • Proficiency in MS Office (Word, Excel, Powerpoint, Outlook, Team etc.) • Excellent time management and the ability to prioritize work • Discretion and professionalism in handling confidential information • Attention to detail with good problems solving skill • Excellent written and verbal communication skills • Strong organizational skills with the ability to multi-task • Able to drive and willing to travel would be an advantage • Willing to work at Sungai Penchala, Kuala Lumpur.