Procurement Executive

Key Responsibilities: 1. Procurement Improvement: o Stay updated on market trends, supplier innovations, and industry developments to identify opportunities for cost savings or quality improvements. 2. Supplier Management: o Identify, evaluate, and engage with potential suppliers to meet company needs. o Negotiate contracts, pricing, and payment terms to secure favorable agreements at the lowest cost. o Maintain strong supplier relationships and address performance or compliance issues. o Source for new suppliers. o Check the statement of account received from the suppliers. 3. Order Management: o Prepare, process, issue and track purchase orders to ensure timely delivery of goods and services. Monitor supplier’s delivery. o Verify the accuracy of orders and maintain detailed procurement records, including pricing and delivery timelines. o Prepare payment request for submission to Finance Department with supporting documents include purchase order, invoice and delivery note. 4. Cost Control and Budget Management: o Monitor procurement expenditures to ensure alignment with the approved budget. o Support initiatives to identify and implement cost-saving measures. o Constantly update project cost tracker. 5. Compliance and Risk Management: o Ensure adherence to company procurement policies, regulations, and ethical standards. o Identify and mitigate risks in the procurement process, such as supply chain disruptions or contractual issues. 6. Collaboration and Communication: o Work closely with internal departments to understand their procurement needs and align efforts with operational objectives. Ensure purchase complies with project and technical requirements include confirming with technical team material sourced is approved for project requirement. o Communicate and monitor supplier’s respond to our quotation request. o Maintain clear and constant communication with stakeholders, ensuring transparency in procurement activities and timely delivery of purchase. o Follow up/communicate with Finance Department regarding payment to suppliers. o Handle logistic and delivery to the site with close communication with the site manager. o Reply procurement and delivery queries from project and site personnel.