Admin Executive

· Handle Government Projects and Tender Submissions (E-Perolehan): Responsible for monitoring government projects and handling the submission of tenders through electronic procurement systems.

· Appointment and Meeting Management: Organize and schedule appointments and meetings for the team or HOD and coordinate the same with the Group CEO’s office.

· Contact Management: Maintain contact lists and update them regularly.

· Correspondence Handling: Produce and distribute correspondences such as memos, official letters and forms as and when needed.

· Report Preparation: Assist in preparing regularly scheduled reports and generating ad-hoc reports as required.

· Filing System Maintenance: Develop and maintain an efficient filing system for easy retrieval of documents.

· Expense Management: Submit and reconcile expense reports for approval.

· Information Provision: Respond to inquiries and requests by providing accurate information.

· Project Management: Handle multiple projects simultaneously, ensuring deadlines are met and progress is tracked.

· Invoicing: Prepare and monitor invoices, ensuring accuracy and timely processing.

· Administrative Duties: Perform various administrative tasks such as filing, typing, copying, binding, scanning, etc.

· Communication Handling: Writing letters and replying emails and manage communication channels effectively.

· Confidential Information Handling: Handle sensitive information in a confidential manner and ensure data security.

· Meeting Support: Take accurate minutes of meetings, distribute them in a timely manner and distribute to all relevant parties.

· Problem Resolution: Resolve administrative problems efficiently and effectively.

· Other Duties: Perform any other duties as assigned or required to support the smooth operation of the office.

Job Type: Contract
Contract length: 12 months

Pay: From RM2,500.00 per month

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Fixed shift

Supplemental Pay:

• Attendance bonus
• Overtime pay

Experience:

• Administrative: 3 years (Required)

Application Deadline: 01/27/2025
Expected Start Date: 01/02/2025