Admin Manager

JOB DESCRIPTION:

Position Overview: The Admin cum Procurement Manager is responsible for overseeing and managing the administrative functions and procurement processes of the organisation. This role ensures the smooth operation of day-to-day activities, efficient resource management, compliance with regulatory requirements, and cost-effective procurement practices. The ideal candidate will exhibit strong leadership, organisational, and analytical skills to drive operational excellence.

Requirements:

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Additional certifications in procurement or facilities management are a plus.
• Minimum of 5 years of experience in administrative management and procurement.
• Proven track record in facility and asset management.
• Experience liaising with regulatory bodies and managing compliance requirements.
• Strong organisational and multitasking skills.
• Proficient in administrative systems, procurement processes, and asset management.
• Familiarity with regulatory compliance and licensing procedures.
• Excellent communication and negotiation skills.
• Proficiency in financial analysis, bookkeeping, and report preparation.
• Ability to work independently and collaboratively within a team.

ACCOUNTABILITIES

Administrative Duties:

• Supervise day-to-day administrative and maintenance tasks of staff.
• Assess staff performance and provide coaching or guidance to ensure efficiency.
• Manage office operations, including documentation and record-keeping.
• Oversee the implementation and improvement of administrative systems and procedures.
• Coordinate facility needs and ensure compliance with company policies.
• Assist the General Manager with various administrative functions.
• Monitor and procure office supplies and other necessary items.
• Ensure all purchases are thoroughly researched for applicability, price, quality, and after-sales service.
• Manage contracts and agreements with service providers.

Facility and Asset Management:

• Review and improve existing facility management procedures.
• Ensure maintenance tasks are completed cost-effectively and within set deadlines.
• Set and maintain an efficient asset management process to prevent loss or damage.
• Research and implement solutions for operational problems related to facilities and assets.
• Ensure security of all assets and facilities against misuse, destruction, or theft.

Compliance and Licensing:

• Obtain and manage necessary licensing and permits from regulatory bodies, such as BOMBA and other relevant authorities.
• Ensure compliance with all local, state, and federal regulations.
• Familiarity with expediting licensing procedures with local authorities.

Financial and Reporting Duties:

• Prepare and analyse cost reduction reports for submission to superiors.
• Perform bookkeeping and general accounting tasks.
• Handle invoicing and reconciliation for various departments.
• Create and maintain spreadsheets for financial tracking and reporting.

Event and Meeting Coordination:

• Oversee the arrangement of events, sales, and meetings to ensure everything is in order.

Miscellaneous:

• Regularly research and implement improvements for efficient operations and cost-effectiveness.
• Perform other tasks or duties as required.

Job Types: Full-time, Contract
Contract length: 24 months

Pay: RM5,000.00 - RM7,000.00 per month

Benefits:

• Health insurance
• Maternity leave

Schedule:

• Day shift

Application Deadline: 01/26/2025
Expected Start Date: 01/02/2025