Project Administration

Key Responsibilities:

1) Project Administration:

- Support project managers in planning, executing, and closing projects.

- Maintain and update project trackers, ensuring all data is accurate and up-to-date.

- Assist in preparing project schedules, timelines, and milestones.

2) Documentation Management:

- Create, manage, and organize project documentation, including contracts, agreements, reports, and correspondence.

- Ensure all project documentation is properly filed and easily accessible.

- Maintain version control and ensure that all project documents are up-to-date and compliant with company standards.

3) Reporting:

- Generate regular reports on project status, progress, and key metrics for management review.

- Compile data from various sources to provide comprehensive project updates.

4) Communication and Coordination:

- Act as a liaison between project teams, clients, and other stakeholders.

- Schedule and coordinate project meetings, including preparing agendas, taking minutes, and following up on action items.

- Ensure effective communication and information flow within the project team.

5) Compliance and Quality Assurance:

- Ensure all project activities comply with company policies, industry standards, and regulatory requirements.

- Monitor project deliverables to ensure they meet quality standards and specifications.

6) HSSE Compliance:

- Ensure strict adherence to HSSE protocols and procedures across all project activities.

- Maintain and update HSSE documentation, including risk assessments, safety checklists, and incident reports.

- Support the implementation of HSSE training programs for project personnel.

- Conduct regular audits to ensure compliance with HSSE standards and regulations.

7) Financial Administration:

- Assist in tracking project budgets and expenses.

- Prepare and process project-related invoices, purchase orders, and expense reports.

8) Support Functions:

- Provide administrative support to the project team, including managing calendars, arranging travel, and handling correspondence.

- Assist in the onboarding of new team members and ensure they have access to necessary project resources.

Qualifications:

- Diploma or degree in Business Administration, Project Management, or a related field.

- Proven experience in project administration, preferably in the telecommunications industry.

- Excellent organizational skills with a keen eye for detail.

- Proficiency in using project management software and tools such as Microsoft Project, Excel, and other tracking tools.

- Strong written and verbal communication skills.

- Ability to multitask and manage multiple projects simultaneously.

- Strong problem-solving skills and the ability to work independently.

- Familiarity with telecommunications industry standards and practices is a plus.

- Knowledge of HSSE regulations and experience in maintaining HSSE documentation.

- Commitment to upholding high HSSE standards and promoting a safe and secure work environment.

Job Types: Full-time, Contract
Contract length: 12 months

Pay: RM3,000.00 - RM4,500.00 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Overtime pay
• Performance bonus