Account Payable

Key Responsibilities:

• Invoice Processing:
• Review and verify invoices from suppliers, contractors, and vendors for accuracy.
• Ensure all invoices comply with hotel policies (correct purchase order, proper documentation, etc.).
• Enter invoices into the accounting system (e.g., SAP or other ERP systems) for payment processing.
• Payment Processing:
• Prepare and process payment runs to suppliers, ensuring payments are made on time.
• Monitor accounts payable aging reports to ensure timely payments and avoid late fees.
• Coordinate with the bank to ensure payments are processed correctly.
• Supplier Relations:
• Respond to supplier inquiries regarding payment status, discrepancies, or missing documents.
• Maintain strong relationships with suppliers to resolve any issues related to invoices or payments.
• Reconciliation:
• Reconcile accounts payable ledgers with vendor statements to ensure accurate records.
• Investigate and resolve any discrepancies between supplier statements and hotel records.
• Record Keeping:
• Maintain organized records of invoices, payments, and financial documents in compliance with hotel policies and legal requirements.
• Ensure proper filing of documents for audits and future reference.
• Compliance & Reporting:
• Assist with month-end closing procedures by providing necessary reports and documentation.
• Support the Finance Department in preparing financial statements and reports related to accounts payable.
• Ensure compliance with local tax regulations and hotel policies on payments and procurement.
• Petty Cash Management:
• Manage and process petty cash requests, ensuring proper documentation is submitted for reimbursements.
• Vendor Setup and Updates:
• Ensure new vendors are properly set up in the system with correct payment details.
• Regularly update vendor details to ensure accuracy in payments.
• Cost Control:
• Assist with monitoring and controlling costs by ensuring proper documentation and approval processes for all purchases.
• Support the team in reviewing and verifying invoices for accuracy and compliance with agreed prices or contracts.

Skills & Qualifications:

• Proven experience in accounts payable or similar roles, preferably in the hotel or hospitality industry.
• Strong knowledge of accounting principles and hotel financial systems (e.g., SAP, Oracle, or other ERP software).
• Excellent attention to detail and accuracy.
• Strong communication skills and ability to work with vendors and internal teams.
• Ability to handle multiple tasks and prioritize effectively.
• Good understanding of hotel operations, including procurement and cost management.
• Basic understanding of tax compliance and local regulations related to payments.

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM4,000.00 per month

Benefits:

• Dental insurance
• Maternity leave
• Meal allowance
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Education:

• Diploma/Advanced Diploma (Preferred)

Language:

• Mandarin (Required)
• Bahasa (Preferred)