Admin/Liaison Officer

ey Responsibilities: 1. Office Administration Manage day-to-day office operations to ensure smooth functioning. Maintain and update records, databases, and filing systems. Coordinate with vendors and suppliers for office equipment, supplies, and services. Organize and schedule appointments, meetings, and conferences. Monitor and manage office utilities, maintenance, and cleanliness. 2. Documentation and Compliance Prepare, review, and organize documents such as contracts, agreements, and correspondence. Ensure all documentation complies with company policies and regulatory requirements. Maintain proper records of permits, licenses, and other legal documents related to development projects. 3. Project Coordination Support Liaise with project teams to ensure timely communication and updates. Assist in tracking project timelines, deliverables, and milestones. Prepare project reports, presentations, and updates for stakeholders. 4. Event and Meeting Coordination Plan and coordinate company events, meetings, and workshops. Prepare meeting agendas, take minutes, and follow up on action items. Ensure meeting rooms and facilities are well-prepared. 8. Technology and Systems Management Oversee office IT systems, software licenses, and maintenance schedules. Troubleshoot minor IT issues or liaise with technical support. Update and maintain the company’s internal communication systems and portals. Skills and Competencies: Strong organizational and multitasking skills. Excellent written and verbal communication. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with project management tools or software (e.g., MS Project, Trello). High level of discretion and confidentiality in handling sensitive information. Qualifications: Diploma or Degree in Business Administration, Management, or a related field. Proven experience in administrative roles, preferably in the development or construction industry. Candidate must have own transport and fluent in English.