HR & ADMIN ASSISTANT

HR Tasks • Assist in handling HR-related matters such as daily attendance updates / leave records • Prepare monthly overtime for drivers and HQ (when necessary) • Coordinate training programs, training needs analysis, training evaluation, training bond, training registration and update training report in the excel • Assist in applying HRDF grants, payments and claims • Assist in handling staff monthly claims • Update organization chart on a monthly basis • To manage the hiring of foreign employees & liaison with the respective government agencies ie, Jabatan Imigresen Negara, Kementerian Dalam Negeri, FOMEMA, etc & all other related issues • To assist in maintaining a comprehensive internal audit system in relation to ISO: Quality Management • Assist in handling statutory related matters (SOCSO, HRDF etc.) • Carry out Ad Hoc task or projects for continuous work process improvement from time to time as required by the superior/ the Company Administrative Tasks • Manage and maintain the filing system to ensure it is up to date and easily accessible as and when required • Handle insurance matter for office and factory employees • To upkeep company assets, facilities and equipment including managing alarm system, telephone, email system, door access control, CCTV, lift, printer, water filter, aircond and etc (building maintenance) • Record and prepare monthly reports of admin and general expenses (petty cash reimbursement) • Liaison with suppliers to get quotations related to Admin matters. (eg: Cleaning services, aircond and etc.) • Purchase, prepare and arrange delivery of office stationery, pantry supplies and etc. • Liaise with relevant body/institution/organization related to Admin matters • Conduct overall administration activities including asset management, information technology management etc. • To provide general administrative support to the department as such upkeep documentations, staff travel support services which include hotel booking, flight booking etc. • To monitor the office environment to ensure good house - keeping and good condition of equipment and premises in accordance with an established set of guidelines/standards; and take corrective steps to ensure its enforcement. Requirements • Candidate must possess at least Degree/Post Graduate Diploma/Professional Degree in Human Resources Management or equivalent. • Preferably candidate with minimum 3 years full set of experience in Human Resources Management / similar position. • Required language(s): Bahasa Malaysia, English • Computer literate, knowledge in Microsoft Office • Possess own transportation • Good interpersonal skills, responsible and able to work independently • Meticulous and cost conscious