Contract Administration - Contract Administration Specialist

Responsibilities

70% Finance and Procurement:

• Raising Purchase Requisitions to secure budget for the Performance Marketing and CRM teams on a quarterly basis
• Performing Goods Received Note (GRN) and liaising with Accounts Payable team to process payment to vendors
• Monthly spend reconciliation and tracking against approved Purchase Order amounts
• Invoice breakdown and categorisation of line items spends to the various business units
• Liaising with vendors for media plans and insertion order signing
• Working with procurement, finance planning and analysis as well as accounting team to align on department's spends, vendor selection and onboarding
• Collaborating with external vendors to resolve invoicing issues 20% Operating Standards
• Manage and establish processes around vendor onboarding and finance operations workflow
• Learn to use various user interfaces, providing access to additional users
• Stay up to date with Grabs finance and procurement processes, ensuring new practices are adopted and strictly followed 10% General Admin
• Schedule and coordinate office and team events
• General administrative tasks and projects for the team

Qualification:

• Minimum of 2 years of administrative experience managing invoices and payables
• Excellent organisational skills and time management skills
• A work smarter, not harder mindset - scalable approaches to recurring challenges
• Proactive with high attention to detail
• Ability to adapt and work in a challenging and dynamic environment
• Ability to multi-task and execute with speed
• Advanced Google Suite skills and highly computer literate
• Experience working on invoicing systems such as Oracle Fusion
• Strong team player and interpersonal skills

Additional Info:

Working Days: Monday to Friday

Working Time: Office Hour

Duration: 12 Month Contract

Job Type: Contract
Contract length: 12 months

Pay: RM5,000.00 - RM5,800.00 per month