HR & Account Admin Assistant

Job description

Scope:

Human Resources (HR) Responsibilities (70%)

Onboarding & Offboarding

• Prepare employment contracts and ensure all onboarding documentation is complete.
• Manage exit processes, including clearance and final settlements.

HR Administration

• Maintain and update employee records (e.g., personal information, leave balances).
• Track employee attendance, leave applications, and timesheets.

Payroll & Benefits

• Collect and verify payroll data (e.g., attendance, overtime, deductions).
• Assist in processing salaries and managing employee benefits such as health insurance and claims.

Policy Implementation & Compliance

• Ensure adherence to HR policies and procedures.
• Assist in drafting and communicating HR policies to employees.
• Monitor compliance with labor laws and regulations.

Accounts & Administrative Responsibilities (30%)

Invoice & Billing Management

• Prepare and issue invoices, purchase order, quotation, delivery order

General Office Administration

• Handle office supplies procurement and inventory management.
• Organize and maintain documentation, both physical and digital.
• Provide administrative support for meetings, travel arrangements, and correspondence.
• Vehicle road tax & insurance renewal

Reporting

• Prepare regular HR and financial reports for management review.
• Assist with audit preparation and compliance documentation.

Requirement:

• Minimum Degree holder in Human Resources Management, or related qualification.
• At least 2 years of working experiences in HR or a related field. Fresh grads are welcome to apply.
• Experienced with SQL HRMS system or equivalent
• Required skill (s): MS. Word, Excel, PowerPoint.
• Good understanding of HR principles, practices, and employment laws.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving skills.
• Able to start immediately will be an advantage.

Working Place:

Southern Tech Engineering (M) Sdn Bhd

No 12, Jalan Teras 3, Senibong 88, Kawasan Perindustrian Kota Puteri, 81750 Masai, Johor.

Job Type: Permanent

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

• Additional leave
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave

Schedule:

• Day shift
• Fixed shift

Supplemental Pay:

• Attendance bonus
• Yearly bonus

Application Deadline: 01/10/2025