PROTEGE PROGRAM - Finance Executive Assistance

1. Position Overview:

We are seeking a highly organized and proactive Finance Executive Assistant to support our executive team in:

2. Key Responsibilities:

a. Administrative Support:

• Managing calendars, scheduling meetings, and coordinating appointments for finance executives.
• Handling correspondence, phone calls, and emails on behalf of finance executives.
• Drafting and preparing financial reports, presentations, and documents.

b. Financial Data Management:

• Assisting in the preparation and analysis of financial statements, budgets, and forecasts.
• Maintaining financial records and databases.
• Performing data entry and ensuring accuracy of financial information.

c. Expense Management:

• Processing expense reports and reimbursements.
• Monitoring and tracking expenses against budgets.

d. Financial Analysis and Reporting:

• Assisting in financial analysis, including variance analysis and trend analysis.
• Generating financial reports and summaries for management review.

e. Project Support:

• Supporting finance-related projects, such as system implementations or process improvements.
• Coordinating project timelines, tasks, and deliverables.

f. Compliance and Regulatory Support:

• Assisting with compliance activities, ensuring adherence to financial regulations and company policies.
• Helping prepare documentation for audits and regulatory filings.

g. Vendor and Stakeholder Management:

• Liaising with vendors, clients, and internal stakeholders on financial matters.
• Handling inquiries and providing information as needed.

3. Qualifications:

a. Education:

• A bachelor’s degree in finance, accounting is typically required. (min CGPA:2.8)
• Previous experience in a finance-related role or as an executive assistant supporting finance executives is preferred but not compulsory.

4. Skills:

a. Financial Acumen:

• Understanding of financial principles, accounting processes, and financial analysis techniques.

b. Analytical Skills:

• Ability to analyse financial data and draw meaningful insights.
• Attention to detail and accuracy in financial reporting.

c. Communication Skills:

• Clear and effective communication, both verbal and written.
• Ability to explain financial information to non-finance professionals.

d. Technical Proficiency:

• Proficiency in financial software and tools (e.g., Excel, ERP systems).
• Familiarity with financial modelling and forecasting techniques.

e. Organizational Skills:

• Strong organizational and time management skills.
• Ability to manage multiple tasks and deadlines effectively.

f. Discretion and Confidentiality:

• Handling sensitive financial information with confidentiality and integrity.

g. Ability to work independently and as part of a team in a fast-paced environment.

h. Attributes: Proactive, detail-oriented, and adaptable with a positive attitude.

5. Benefits:

a. An allowance of RM2000.00 per month.

b. SOCSO + EIS.

c. Annual & Medical Leave.

Job Types: Temporary, Fresh graduate
Contract length: 8 months

Pay: RM2,000.00 per month

Schedule:

• Monday to Friday

Application Deadline: 01/17/2025
Expected Start Date: 02/03/2025