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Simplified
Kuala Lumpur, Malaysia
Communication
Office Admin
Microsoft Excel
In-office
Full Time
Office Administrator
Overview
Position Level:
Intermediate
Client Industry:
Pension
Client:
Danica Pension
Position Highlights
Join a well-established pension firm specializing in pension schemes, life insurance, and health insurance. Enjoy hybrid work flexibility, engaging company outings, and the chance to support operations that make a meaningful impact. Be part of one of the largest Life & Pension companies, ensuring smooth administrative processes and contributing to a collaborative and rewarding environment that serves 750,000 customers nationwide.
Danica Pension operates as a fully-owned subsidiary of Danske Bank Group. Danica Pension is specializing in pension schemes, life insurance, and health insurance. Danica Pension manages approximately DKK 475 billion in total pension funds, with annual contributions exceeding DKK 37 billion. The company serves around 750,000 customers across Denmark from its regional offices situated in major towns and employs about 900 staff members. Danica Pension is one of the largest Life & Pension companies in Denmark. The Danske Bank Group is the largest financial institution in Denmark by total assets and one of the foremost in the Nordic region. Danske Bank provides a comprehensive array of services including banking, mortgage financing, leasing, real estate brokerage, asset management, insurance, and pension solutions.
Location
Kuala Lumpur, Malaysia
Responsibilities
We are seeking a highly organized and proactive Office Administrator cum Coordinator to join our team. This role requires a versatile professional who combines administrative duties with coordination tasks, ensuring smooth operations and efficient management of our office environment.
Key Responsibilities:
Must Have Experience:
High school diploma; BSc/BA in Office Administration or relevant field is preferred.
Traveling
NA
Remarks
All successful applicants will receive an official invite within 2 weeks of your application to discuss the next steps in the Job Application.
Why join us?
Work with the best
We foster diversity and inclusion. You will be surrounded by colleagues who are friendly, professional and passionate about their work.
Meaningful Work
We empower our employees to do work that matters and give our people autonomy to do their best work.
International Collaboration
You will be working in an international and diversified environment with opportunity for professional and personal development.
INSCALE Community
We make it a point to take time away from our busy schedules for culture building activities such as casual or tech meet-ups, group outings to celebrate victories, birthdays and festive parties.
Work-Life Balance
To help our employees strike a healthy balance between their jobs and other aspects of their lives, we offer a flexible working environment in all our global locations.
Centrally located office
Work within walking distance to the best restaurants, cafes and department stores with great transportation options close by.
Medical & Health Insurance
All employees are eligible for healthcare coverage which will vary from one location to another.
Ergonomic Workplace
We continually work on securing a safe and pleasant work environment. Our offices are designed to be inviting and encourage inspiration.
Paid Holidays and Sick Leave
Our vacation and holiday benefits give you a considerable amount of paid time away from work each year and may vary from one location to another.
Expat Guide & Relocation Assistance
We provide visa assistance and administrative support for relocating new employees which may vary from one location to another.
On-boarding
Our new employees get off to an optimal start by participating in our INSCALE onboarding program.
Competitive Package
We hire the most talented people, whom you would be proud to associate with and call your peers. We provide competitive salary packages and benefits. It's not a buffet, but your value is definitely honored.
Communication
Office Admin
Microsoft Excel
In-office
Full Time
Office Administrator
Overview
Position Level:
Intermediate
Client Industry:
Pension
Client:
Danica Pension
Position Highlights
Join a well-established pension firm specializing in pension schemes, life insurance, and health insurance. Enjoy hybrid work flexibility, engaging company outings, and the chance to support operations that make a meaningful impact. Be part of one of the largest Life & Pension companies, ensuring smooth administrative processes and contributing to a collaborative and rewarding environment that serves 750,000 customers nationwide.
Danica Pension operates as a fully-owned subsidiary of Danske Bank Group. Danica Pension is specializing in pension schemes, life insurance, and health insurance. Danica Pension manages approximately DKK 475 billion in total pension funds, with annual contributions exceeding DKK 37 billion. The company serves around 750,000 customers across Denmark from its regional offices situated in major towns and employs about 900 staff members. Danica Pension is one of the largest Life & Pension companies in Denmark. The Danske Bank Group is the largest financial institution in Denmark by total assets and one of the foremost in the Nordic region. Danske Bank provides a comprehensive array of services including banking, mortgage financing, leasing, real estate brokerage, asset management, insurance, and pension solutions.
Location
Kuala Lumpur, Malaysia
Responsibilities
We are seeking a highly organized and proactive Office Administrator cum Coordinator to join our team. This role requires a versatile professional who combines administrative duties with coordination tasks, ensuring smooth operations and efficient management of our office environment.
Key Responsibilities:
- Manage daily administrative tasks, including travel booking, managing office supplies, meeting scheduling and handling email.
- Coordinate meetings, schedule appointments, and organize office activities.
- Assist in the preparation of regularly scheduled reports.
- Support budgeting and bookkeeping procedures.
- Create and update records and databases with personnel, financial, and other data.
- Act as the point of contact for internal and external clients.
- Liaise with facility management vendors, including cleaning, catering, and security services.
- Ensure compliance with company policies and regulations.
- Coordinate office space allocation and layout changes.
- Assist with travel arrangements and accommodations for staff members.
- Manage company rental apartment (regular maintenance)
Must Have Experience:
- 4+ years proven experience as an office administrator, office assistant, personal assistant or relevant role.
- Excellent organizational skills
- Familiarity with office management procedures (E.g. understanding who to contact and the appropriate steps to take when issues arise)
- Basic accounting principles (E.g. accounts receivable, accounts payable and invoices processing).
- Proficient in MS Office (Excel/PowerPoint).
- Outstanding communication and interpersonal abilities.
- Strong attention to detail and problem-solving skills.
- Ability to multitask and prioritize daily workload.
- Excellent written and verbal communication skills.
- Discretion and confidentiality.
High school diploma; BSc/BA in Office Administration or relevant field is preferred.
Traveling
NA
Remarks
All successful applicants will receive an official invite within 2 weeks of your application to discuss the next steps in the Job Application.
Why join us?
- Performance-based culture that values results.
- Scandinavian working environment promoting balance and innovation.
- Highly engaging and open team culture.
- Opportunities to learn and grow professionally.
Work with the best
We foster diversity and inclusion. You will be surrounded by colleagues who are friendly, professional and passionate about their work.
Meaningful Work
We empower our employees to do work that matters and give our people autonomy to do their best work.
International Collaboration
You will be working in an international and diversified environment with opportunity for professional and personal development.
INSCALE Community
We make it a point to take time away from our busy schedules for culture building activities such as casual or tech meet-ups, group outings to celebrate victories, birthdays and festive parties.
Work-Life Balance
To help our employees strike a healthy balance between their jobs and other aspects of their lives, we offer a flexible working environment in all our global locations.
Centrally located office
Work within walking distance to the best restaurants, cafes and department stores with great transportation options close by.
Medical & Health Insurance
All employees are eligible for healthcare coverage which will vary from one location to another.
Ergonomic Workplace
We continually work on securing a safe and pleasant work environment. Our offices are designed to be inviting and encourage inspiration.
Paid Holidays and Sick Leave
Our vacation and holiday benefits give you a considerable amount of paid time away from work each year and may vary from one location to another.
Expat Guide & Relocation Assistance
We provide visa assistance and administrative support for relocating new employees which may vary from one location to another.
On-boarding
Our new employees get off to an optimal start by participating in our INSCALE onboarding program.
Competitive Package
We hire the most talented people, whom you would be proud to associate with and call your peers. We provide competitive salary packages and benefits. It's not a buffet, but your value is definitely honored.
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