Senior HR Executive

About the Job Headquartered in Taiwan with a global presence across Asia, North America, and Europe, our client is a leading Original Design Manufacturer (ODM) in the Information and Communication Technology (ICT) industry. They provide comprehensive product lifecycle services, including design, manufacturing, after-sales support, and recycling, catering to the needs of businesses and individuals worldwide. Their expertise spans a diverse portfolio of cutting-edge products, such as Notebook PCs, Desktop Systems, Professional Displays, VoIP solutions, Servers, Storage Systems, IPC, Enterprise Mobility solutions, Automotive components, Handheld Devices, and Networking and Communication equipment. With a client base comprising internationally recognized brands in the computer and ICT sectors, the organization is dedicated to delivering tailored solutions that align with the unique demands of their partners. Their commitment to quality, innovation, and sustainability underpins their reputation as a trusted global leader in ICT product design and manufacturing. Senior Executive responsible for overseeing one of the following functions: Talent Acquisition, Learning & Development, Compensation & Benefits, or Employee Relations. Job Responsibilities 1) Talent Acquisition To assist for recruitment activities such as matching of suitable candidates with job openings Responsible for sourcing, screening, shortlisting, and interviewing of candidates, and perform detailed reference checks Manage onboarding and new hire process Perform business development and talent acquisition, including but not limited to cold-calling, advertising, marketing, industry networking events and recruitment fair, in a timely and accurate manner Coordinate with Hiring Managers to identify staffing needs and recruitment process Organize and attend job fairs, on campus interview and recruitment event Liaising and the main contact for Top TVET institutions and Universities in Malaysia to attract and secure potential candidates Work out on collaborations with few ministries such as MOE, MOHE, KPLB and others to fill in manpower shortage To identify creative and innovative recruitment solutions to attract quality and appropriate level of candidates Responsible for key in recruitment data in Microsoft Excel and ensure data is accurate Prepare daily/weekly/monthly report in Microsoft Excel and Power Point required by Superior To handle any ad hoc assignment by the superior 2) Learning and Development (L&D) Conduct lively onboarding briefings for new employees, ensuring a warm welcome and a seamless transition into our vibrant culture. Coordinate both internal and external training activities, managing HRD Corp applications and ensuring our team is equipped with the best external resources. Develop captivating internal training programs, mentoring new internal trainers and ensuring the accuracy and effectiveness of our training materials. Administer and maintain our Internal Learning & Development system, ensuring smooth operation and accessibility to all employees. Maintain meticulous and up-to-date training and assessment records, ensuring compliance and accuracy. Perform data analysis and prepare detailed training reports, providing valuable insights and evaluating the effectiveness of our initiatives. 3) Compensation & Benefits (Workforce Administration) Maintain accurate and up-to-date employee records, including onboarding documentation, personal data, and job-specific details, ensuring the integrity of HR databases. Regularly update and maintain the organizational chart to accurately reflect current staffing, reporting relationships, and departmental structures. Conduct exit interviews and analyze turnover data to identify key trends, providing insights into employee retention and contributing to retention strategy improvements. 4) Employee Relations (ER) Plan, coordinate and execute end-to-end corporate events, including, but not limited to employee engagement events, employee wellness initiatives and seasonal festive events to foster a positive work environment. Prepare employee engagement proposals with budget estimates, objectives, and anticipated outcomes. Assist in managing overall logistical aspects of transformation events including catering, equipment setup and transportation Coordinate with vendors to procure necessary materials and resources for activities. Track inventory for materials and supplies and manage budgets and expenses related to initiatives. Ensure financial accountability and adherence to budgetary guidelines. Arrange venues for events, coordinating with internal teams and external vendors. Maintain records of venue bookings, equipment inventory, and related expenses. Provide updates to project leads and finance teams to ensure accurate budget tracking. Creating promotional materials, including gifts and communications for employee engagement events. Coordinate with internal communication channels to disseminate information about engagement initiatives. Develop engaging content for social media platforms and internal communication channels. Solicit employee testimonials and success stories to inspire participation in engagement activities. Qualifications & Experiences Needed Must willing to work in Port Klang Selangor Bachelor Degree/Post Graduate Diploma/Diploma in Human Resources, Business Administration, Social Sciences or other relevant and related field Minimum at least 3 years of working experience in the Human Resource/Admin or relevant field and experiences Microsoft Office proficiency i.e :- Microsoft Excel, Word and Power Point. Proficiency in HRIS is an added advantage Demonstrated empathy for employees, an open mindset and commitment for continuous improvement Infectious energy that fosters connections at all levels of the organization Outstanding organizational skills coupled with a keen eye for detail Fast learner and able to work under pressure to meet the deadline Required languages: Bahasa Malaysia, English. Mandarin speaker will be an added advantage