Admin Assistant

Responsibilities:

• - Handling various administrative and clerical responsibilities such as responding to quieries, taking and conveying messages, replying emails,. making appointments, etc
• - Act as the documents controller for the whole projects – Prepare all claim, contract books & invoice for all ongoing projects.
• Liased with Group HR - Monthly update on the turnover of workers at all sites, preparing workers profile, nametag & etc.
• - Scheduling inter-departmental meetings, coordinating the time schedules with the employees, and other necessities.
• - Handle requests and queries appropriately – deal direct with Supervisors if there are any queries & errors on claim forms.
• - Maintain diary, arrange meetings and appointments and provide reminders – issue calendar invites, prepare minutes of meeting & etc.
• - Produce reports, presentations and briefs – report from department meetings
• - Develop and carry out an efficient documentation and filing system – Practice systematic and cost-efficient filing system.
• - Prepare monthly invoices for all projects
• Responsible to collect & prepare monthly credit note statements from clients
• - Handle daily postage
• - Perform adhoc as instructed by superior
• - Keeping update on the payment status clients' system/website - work together with Group Account

Background / Education:

• Diploma in Administration or any related field.
• Min 1 year experience in admin job
• Familiar with E-perolehan system
• Ability to work well within tight deadlines;
• Excellent organizational skills are a must
• Strong knowledge of MS Office specifically Excel and Word;

Job Type: Contract
Contract length: 12 months

Pay: RM2,300.00 - RM2,600.00 per month

Schedule:

• Monday to Friday

Supplemental Pay:

• Yearly bonus

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• Administrative: 1 year (Required)

Application Deadline: 01/31/2025