Admin Specialist (WFH job)

About InterOpera

InterOpera develops digital infrastructure and solutions for environmental attributes. As part of the global transition to net-zero and sustainable energy, we streamline sustainability processes for businesses, aggregate green data, RECs, and carbon credits, and facilitate the entire lifecycle of green attributes—including registration, issuance, management, trading, retirement, and analysis. Our vision is to digitally bridge sustainability and financial markets for a connected and sustainable future.

Role Overview

The Admin Specialist will play a crucial role in supporting the company's finance and HR operations, ensuring accuracy, efficiency, and compliance across administrative functions. This position is ideal for a detail-oriented professional who thrives in a dynamic environment.

Key ResponsibilitiesFinance Support

• Billing and Payments:
• Identify and save invoices into the folder.
• Process and execute invoice payments
• Communicate with the company’s finance team or third party service provider to address missing invoices and perform reconciliations.
• Salary Administration:
• Generate bank and tax files for payroll processing.
• Process salary payments.
• Publish and distribute payslips to employees.
• Financial Coordination:
• Request and track management accounts.

HR Support

• Work Visa Management:
• Manage applications and changes for employee work visas.
• File tax clearance for departing employees.
• Leave Management:
• Configure and oversee leave policies in Telenox.
• Employment Contracts:
• Draft, fill out, and send employment contracts for execution.
• Manage resignation and termination processes, including sending notifications and calculating pro-rated salaries.
• Recruitment Support:
• Draft and manage job descriptions (JDs).
• Post job openings and manage postings across platforms.
• Screen CVs and shortlist candidates for further review.

Qualifications and Skills

• Education: Diploma or degree in Administration, HR, Finance, or a related field.
• Experience:
• At least 1–2 years of experience in administrative roles, supporting HR and finance functions.
• Familiarity with payroll systems and banking platforms.
• Skills:
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in documentation.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other administrative tools.

Job Type: Full-time

Pay: RM2,000.00 - RM3,000.00 per month

Schedule:

• Fixed shift
• Monday to Friday

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administrative: 1 year (Preferred)

Language:

• English (Preferred)

Expected Start Date: 02/01/2025