Finance / Accounts & Admin

What You’ll Be Doing Administrative Support • Perform secretarial duties, daily office administrative tasks, and handle confidential matters with discretion. • Schedule, attend, and follow up on external and internal meetings, ensuring relevant parties are notified of venue details if required. • Arrange travel, accommodation, and visas when needed. • Maintain a proper and systematic document filing system and manage a business/client contact database. • Undertake special assignments, ad-hoc duties, and errands for the superior when necessary. Support for Managing Director • Provide comprehensive support to the Managing Director, including handling private secretarial duties and personal tasks. • Assist in entertaining clients, ensuring a professional and welcoming experience. • Manage meeting schedules, correspondences, reports, call screening, travel arrangements, and private matters efficiently. • Follow up on urgent matters and report progress on issues discussed during meetings. Financial & Operational Oversight • Oversee financial activities, including budgeting, cash flow projections, journal entries, management reporting, and financial statement preparation (Profit & Loss, Balance Sheet). • Develop and implement cost-saving strategies while maintaining service quality. • Identify areas for operational and sales cost reduction and negotiate discounts with suppliers and stakeholders. • Coordinate with internal teams to align financial goals with company objectives. Stakeholder Engagement • Maintain relationships with stakeholders, suppliers, and external vendors to secure advantageous terms. • Collaborate with internal departments to implement effective financial controls and governance. • Well verse on e-invoicing ________________________________________ Key Responsibilities • Prepare accurate budgets and financial reports to support strategic decision-making. • Conduct detailed expense and revenue analyses, identifying trends and actionable solutions. • Present cost-saving measures to the management team and oversee process improvements. • Maintain confidentiality and interact professionally with all levels of management, staff, and external parties. ________________________________________ Requirements Technical Skills • Proficiency in MYOB software (added advantage). • Strong knowledge of financial principles, forecasting, cash flow management, and budgeting. • Proficiency in Microsoft Windows, Excel, and PowerPoint. Experience & Education • Diploma or Degree in Finance, Accounting, Secretarial Studies, Business Administration, or related fields. • Minimum of 3-5 years of relevant experience in finance, accounting, or administrative roles. Soft Skills • Excellent organizational and communication skills. • Proactive, resourceful, and adaptable to dynamic situations. • Strong analytical, problem-solving, and negotiation abilities. • High level of integrity with the ability to maintain confidentiality. • Pleasant personality and ability to work under pressure and independently. Additional Details • Salary package commensurate with experience and qualifications. • Able to work in Bukit Tinggi, Klang, Selangor.