Administrative Assistant - Finance and E-commerce

Invoice and Payment Management

Review and file invoices from suppliers, ensuring accuracy and timely processing.

Make payments to suppliers in a timely manner, ensuring accuracy and compliance with payment terms.

Maintain organized records of paid and unpaid invoices, tracking the status of payments.

Working Hours Calculation

Calculate and verify employee working hours based on timesheets or attendance systems.

Assist in the preparation of payroll by ensuring accurate calculation of hours worked.

Report any discrepancies or attendance issues to the HR department.

Expense and Purchase Record Keeping

Maintain and track all company purchase expenses, ensuring proper documentation and categorization.

Review receipts, invoices, and purchase records to ensure accuracy and compliance with the company budget.

Assist in budgeting and financial reporting by providing accurate purchase and expense records.

E-commerce Sales Record Management

Monitor and file sales records from e-commerce platforms (e.g., website, marketplaces) and ensure they are aligned with POS (Point of Sale) system data.

Reconcile sales records between the e-commerce platforms and POS system to ensure consistency and accuracy.

Report discrepancies or issues related to sales data to the relevant departments.

General Administrative Support

Organize and maintain filing systems (both physical and digital) for invoices, receipts, purchase orders, and other financial records.

Support various departments with administrative tasks as needed.

Prepare and maintain reports on sales, expenses, and invoices for management review.

Ensure compliance with company policies and procedures in handling all financial and administrative tasks.

Job Types: Full-time, Part-time

Pay: RM1,800.00 - RM2,500.00 per month

Expected hours: 45 per week

Supplemental Pay:

• Yearly bonus