Administrative Assistant

Job Summary: The Administrative Assistant provides support to ensure efficient operation of the office. This role is responsible for handling a variety of tasks that contribute to the smooth functioning of the workplace, including scheduling meetings, managing correspondence, and maintaining records.

Key Responsibilities:

• Answer and direct phone calls
• Manage company accounts
• Maintain banking accounts
• Maintain office and Director's licenses
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Handle requests and queries from senior managers

Qualifications:

• Diploma or equivalent
• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Work Environment:

• Office setting with a standard workweek of 40 hours.

This job description is intended to outline the general nature and level of work performed by employees within this role. It is not a comprehensive list of all duties, responsibilities, and qualifications required for the job.