ADMIN COORDINATOR (KOTA KINABALU)

The Administrative Coordinator will be responsible for providing organizational, clerical, and operational support to ensure the smooth and efficient functioning of the office. The individual in this role will coordinate a variety of administrative tasks, manage scheduling, assist with communication, and maintain office operations. 1) Office Administration: Coordinate day-to-day administrative operations and office procedures. Handle phone calls, emails, and in-person inquiries, directing them to the appropriate departments or personnel. Manage office supplies inventory and place orders as necessary. Ensure that office equipment is functioning properly and arrange for maintenance when required. 2) Scheduling and Coordination: Organize and maintain calendars for meetings, events, and appointments. Coordinate logistics for meetings, including room reservations, catering, and technical equipment. Assist with travel arrangements and accommodations for staff or guests. 3) Document and File Management: Prepare, proofread, and edit correspondence, reports, and presentations. Maintain and organize files, both physical and digital, ensuring proper filing systems are in place. Ensure compliance with company policies regarding documentation and confidentiality. 4) Communication Support: Serve as a point of contact for internal and external communication. Facilitate communication between departments, staff, and external partners. Prepare and distribute memos, newsletters, or general communications as needed. 5) Event and Meeting Coordination: Assist with organizing company events, conferences, or team-building activities. Take meeting notes and prepare minutes for distribution to relevant stakeholders. Ensure timely follow-ups and tracking of action items from meetings. 6) Financial and Budget Support: Help track office expenses and assist with budget preparation and reporting. Process invoices and manage basic accounting tasks related to office operations. 7) Other Duties: Perform other duties as assigned by management to support the overall administrative function of the office. Maintain confidentiality regarding sensitive information.