Accounts Assistant

Job Duties

• Accounting Operations: Support general accounting tasks, including preparing payment vouchers, cheques, staff claim verification, and customer billing and collection.
• Software Utilisation: Post transactions in accounting software to finalise monthly Profit & Loss accounts and generate reports.
• Inter-Branch Coordination: Prepare and manage inter-branch billings and payments.
• Daily Financial Activities: Ensure accurate daily collection records, balance fees, and manage deposits.
• Payroll & Compliance: Assist in preparing staff salaries, statutory payments, and ensuring compliance with local regulations.
• Financial Reporting: Compile reports on banked-in collections, advance fees, deposits, student insurance, and visa fees.
• Transaction Processing: Prepare payments, student refunds, bank reconciliations, and maintain petty cash imprest.
• Invoicing and Adjustments: Generate e-invoices, credit notes, debit notes, and refund notes, including consolidated e-invoice submissions.
• Record Maintenance: Maintain accurate journal entries, fixed asset records, and depreciation schedules.
• Correspondence and Queries: Handle routine requests for assistance and accounts-related correspondence.
• Team Collaboration: Work closely with other departments to ensure seamless financial operations.
• Ad Hoc Tasks: Execute other duties as assigned by the Accounts Manager or Director.

  Minimum Job Requirements

  Education:

  • Diploma in Finance or Accounting; ACCA or equivalent professional qualifications are advantageous.

    Experience:

    • Proven experience in bookkeeping or a similar role.
    • Familiarity with financial accounting software and advanced MS Excel skills.
    • Solid understanding of financial procedures and regulatory requirements.

      Competencies & Attributes:

      • Deadline-driven with excellent time management skills.
      • Positive attitude and passion for growth and development.
      • Strong multitasking abilities and attention to detail.
      • Reliable, responsible, and an effective team player.
      • Knowledge of digital finance tools and trends is a plus.
      • Commitment to continuous learning and professional development.

The Accounts Assistant reports directly to the Accounts Manager or, in their absence, to the Director of Finance & Administration. The role focuses on supporting efficient accounting operations by ensuring accuracy, compliance, and timeliness, in alignment with the Company’s policies and the latest financial standards.

1. Professional Development

• Access to professional training and development courses.

• Opportunities for career growth through internal promotions and leadership development.

2. Competitive Compensation and Benefits

• Competitive salary aligned with market standards.

• Statutory contributions (EPF, SOCSO, and EIS for Malaysia).

• Performance-based incentives and bonuses.

3. Work-Life Balance

• Paid leave (annual leave, medical leave, public holidays, etc.).

4. International Work Environment

• A culturally diverse team

• Opportunities for collaboration with global partners, including university collaborations.

5. Insurance and Health Benefits

• Medical Insurance Subsidy

6. Employee Well-being and Recognition

• Organised staff Well-being activities

• Programs to support employee engagement and satisfaction.

7. Strong Organisational Culture

• Established since 1990.

• Emphasis on continuous learning and innovation.

• Collaborative working environment that values input and initiative from employees.