Head of Admin & Operations (Corporate Admin, HR & IT)

KEY ROLES :

Administration

• Oversees the admin team by ensuring the office process flow & functions are organized at all time.
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Experience in comprehensive administration support e.g. office management, staff welfare, event organization, procurement, travel management, fixed & asset management, SOP/policy etc.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.

HR Operations

• Overseeing the full employee lifecycle, from recruitment and onboarding to performance management and learning and development.
• Partnering with managers to provide guidance on employee relations, conflict resolution and other HR-related matters.
• Maintaining compliance with all relevant employment laws and regulations.
• Liaise with government statutory bodies for legal and administration requirements.
• Support in the handling of disciplinary issues, complaints, grievance in accordance to Company policies and rules.

IT

• Develop and execute a comprehensive IT strategy, aligning it with the company’s overall objectives and goals.
• Manage the IT budget, ensuring cost-effective use of resources.
• Lead the company to modernize IT infrastructure, implement new systems, and improve existing ones along with IT staff.

Company Secretary

• Communicate on behalf of Top Management to external Company Secretary.
• Monitoring and complying with statutory and regulatory deadlines as per Company Secretary advise.
• Follow up and compile the necessary documentation for Directors and Shareholders review and signatory.

Finance

• Oversee Finance Team along with Finance Team Lead.
• Assist Top Management to review cashflow and budget along with making sure payments are executed on time avoiding penalty.
• Connect with Bankers and lead any bank application related to the company.
• Support project team with relevant project applications related to finance and project.

Others

• Work closely with Top Management & Project Team by ensuring all certification, qualification and requirements are met in according to Ministry of Finance (MOF) and other government authorities.

REQUIREMENTS :

• Degree / Diploma holder with 5 years of management experience in handling a wide range of office administrative + solid HR knowledge experience.
• MUST have experience in Comprehensive Administration Support e.g. office management, staff welfare, event organization, procurement, travel management, fixed and asset management, SOP/policy etc.
• Multi-Tasker, strong supervisory skills, ability to work well in a fast-paced environment with excellent problem-solving skills.
• Knowledge of Employment Act 1955, Malaysian Labour Law, Industrial Relations and prevailing HR practices and legislation and ability to maintain up-to-date knowledge.
• Understand the administrative difficulties and pain points and be able to give effective solutions for problem solving.
• Excellent command in English & Bahasa (both written & spoken)
• Permanent vacancy based in Bangsar area.
• Immediate availability is added advantage.

Job Type: Full-time

Pay: RM10,000.00 - RM16,000.00 per month

Benefits:

• Cell phone reimbursement
• Free parking

Supplemental Pay:

• Performance bonus