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Procurement Job Description:
Your Work Shapes the World at Caterpillar Inc.
When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Role Definition
Processes requisitions and provides support for purchasing, supply chain, sourcing, cost, price analyses and contract/purchase order generation.
Responsibilities
- Developing improvement plans to support buyers and professionals related to response time, lean targets, quality, cost, logistics, development, and management to enable optimal and efficient operations.
- Performing analysis and maintenance of assigned processes that produce output excellence, builds expertise
for the assign process area, and contributing to continuous improvement efforts.
- Supporting customers and customer proposal efforts with pricing information and supplier selection.
- Performing analytical and administrative tasks in support of purchasing strategic initiatives.
Degree Requirement
Degree or equivalent experience desired
Skill Descriptors
Analytical Thinking: Knowledge of techniques and tools that promote effective analysis; ability to determine the root cause of organizational problems and create alternative solutions that resolve these problems.
Level Working Knowledge:
- Approaches a situation or problem by defining the problem or issue and determining its significance.
- Makes a systematic comparison of two or more alternative solutions.
- Uses flow charts, Pareto charts, fish diagrams, etc. to disclose meaningful data patterns.
- Uses logic and intuition to make inferences about the meaning of the data and arrive at conclusions.
- Identifies the major forces, events, and people impacting and impacted by the situation at hand.
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Level Working Knowledge:
- Delivers helpful feedback that focuses on behaviors without offending the recipient.
- Listens to feedback without defensiveness and uses it for own communication effectiveness.
- Makes oral presentations and writes reports needed for own work.
- Avoids technical jargon when inappropriate.
- Looks for and considers non-verbal cues from individuals and groups.
Negotiating: Knowledge of successful negotiation concepts and techniques; ability to negotiate successfully across the organization and with external vendors and clients in a constructive and collaborative manner.
Level Extensive Experience:
- Ensures negotiators have awareness of complementary yet diverse interests.
- Successfully completes significant negotiations, both internal and external.
- Details the risks of negotiation breakdown from each party's perspective.
- Protects own position, while demonstrating willingness to achieve win-win.
- Identifies similarities and differences in position and assesses impact on discussions.
- Detects and addresses lack of progress or a stalemate.
Vendor/Supplier Management: Knowledge of external provider management processes and ability to effectively manage the business relationship with external providers (e.g., vendors, service providers, contractors, consultants, and suppliers).
Level Working Knowledge:
- Works with vendors to assure that products or services are delivered to time and quality specifications.
- Provides feedback on vendor performance to responsible contract administrators.
- Resolves routine issues or problems with vendors in organization's best interest.
- Identifies communications bottlenecks and recommends appropriate solutions.
- Builds effective working relationships with counterparts in vendor or supplier's organization.
Cost Management: Knowledge of cost management; ability to plan and control organizational costs in order to lower product and service costs and maximize return.
Level Working Knowledge:
- Assists in predicting costs (e.g. overhead) when budgeting or business planning.
- Maintains records of actual expenditures that occur in daily business operations.
- Obtains approval of expenditures before purchasing and ensures they remain within an allocated budget.
- Cooperates with vendors, line managers and other stakeholders to implement cost management techniques.
- Operates cost management software during design, sourcing and production processes.
Procurement: Knowledge of buying and procurement; ability to work with organizational strategies and practices, and use tools for buying goods, supplies, equipment and services needed to conduct business.
Level Working Knowledge:
- Works with the procurement of services, materials or equipment.
- Follows established procedures, documentation requirements and approval level requests to conduct procurement activities.
- Interprets benefits, issues and considerations of using e-procurement.
- Uses available procurement systems and tools in transactions with approved suppliers.
- Assists in reviewing the fulfillment of administrative and documentation requirements for the completion of
purchase.
Knowledge of a Specific Procurement System: Knowledge of the features, functions and operations of a specific procurement system; ability to develop and use tools, techniques, and practices for a specific procurement application.
Level Working Knowledge:
- Uses the system to process routine purchase orders and payments.
- Communicates with professionals to understand various procedures for a specific procurement system within the organization.
- Troubleshoots common applications or data problems for a specific procurement system.
- Uses software to monitor the status and shipment of orders.
- Maintains inspection records, photographs, and important documentation of procurement system.
Purchasing Tasks and Activities: Knowledge of policies, regulations and processes of purchasing; ability to use practices and procedures for procurement of materials, components, equipment and services.
Level Working Knowledge:
- Records documents of purchasing tasks and activities, such as orders, bidding.
- Uses available procurement systems and tools.
- Ensures compliance with procurement regulations and contract specifications.
- Works with basic purchasing related tasks and activities.
- Adheres to various requirements and steps of the procurement process.
This Job Description is intended as a general guide to the job duties for this position and is intended for the purpose of establishing the specific salary grade. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties and effort required of employees assigned to this job. At the discretion of management, this description may be changed at any time to address the evolving needs of the organization. It is expressly not intended to be a comprehensive list of “essential job functions” as that term is defined by the Americans with Disabilities Act.
Posting Dates:
January 3, 2025 - February 1, 2025 Caterpillar is an Equal Opportunity Employer (EEO).
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