Admin & Document Processor

Office Administration: • Answer phone calls, emails, and manage office communications. • Organize and maintain office files, both digital and paper. • Ensure office supplies are stocked and manage inventory. Document Processing: • Process, sort, and file documents and paperwork according to company guidelines. • Ensure all documents are accurately scanned, indexed, and stored for easy retrieval. • Assist in preparing and reviewing reports, forms, and other documentation as requested. Data Entry and Record Keeping: • Enter data into relevant systems, ensuring accuracy and confidentiality. • Maintain and update both physical and electronic databases. • Generate reports and assist with data management. Scheduling and Coordination: • Coordinate appointments, meetings, and events for management and staff. • Organize calendars and ensure there are no scheduling conflicts. Client and Vendor Communication: • Handle inquiries from clients, customers, and vendors professionally. • Maintain effective communication with internal and external parties for document processing and approvals. File and Document Management: • Ensure proper filing and organization of important documents. • Assist in creating, editing, and formatting documents, reports, and presentations. • Process incoming and outgoing mail and packages. General Office Support: • Provide general administrative support to management and staff as needed. • Help prepare meeting agendas, minutes, and other administrative tasks as required. • Assist with other administrative projects and ad-hoc tasks.