Supervisor, Facility

Job Overview

The Facilities Supervisor is responsible for overseeing the maintenance, operations, and upkeep of the facility to ensure a safe, efficient, and productive environment for employees and visitors. The role involves supervising the facilities team, managing vendors and contractors, ensuring compliance with safety and environmental standards, and troubleshooting any facility-related issues. The Facilities Supervisor plays a key role in maintaining the infrastructure, security, and overall functionality of the facility.

Key Responsibilities

1. Supervision and Team Management:

• Supervise and manage a team of maintenance technicians, custodians, security personnel, and other facility staff.
• Assign daily tasks, set priorities, and ensure all work is completed in a timely and efficient manner.
• Provide training and development opportunities to facility team members.
• Conduct performance evaluations and provide feedback to ensure high levels of productivity and quality.
• Foster a positive and collaborative working environment among team members.

2. Facility Maintenance:

• Oversee routine and preventive maintenance for all facility systems, including HVAC, plumbing, electrical, lighting, elevators, and fire safety equipment.
• Ensure that facility equipment and systems are functioning properly and efficiently.
• Coordinate repairs, maintenance schedules, and any emergency facility needs.
• Troubleshoot and resolve facility-related issues, including plumbing, electrical, and mechanical problems.

3. Vendor and Contractor Management:

• Manage relationships with external vendors and contractors who provide specialized services (e.g., cleaning, landscaping, security, waste management).
• Ensure that all contracts are up-to-date and that vendors meet performance standards.
• Coordinate and oversee any work performed by external vendors, ensuring that it aligns with facility needs and safety requirements.

4. Health, Safety, and Compliance:

• Ensure compliance with all local, state, and federal regulations related to facility operations, including health and safety standards.
• Perform regular safety audits and inspections to identify hazards and ensure the facility is compliant with OSHA and other safety regulations.
• Develop and implement emergency preparedness plans, including fire drills, evacuation procedures, and safety protocols.
• Maintain a clean and safe working environment for all employees and visitors.

5. Facility Operations and Support:

• Oversee the daily operations of the facility, including building security, parking, and waste management.
• Ensure that common areas (e.g., restrooms, break rooms, hallways) are clean, stocked, and well-maintained.
• Manage the setup and breakdown of meeting rooms and other event spaces.
• Coordinate with other departments to ensure that facility needs are met for events, meetings, or special projects.

6. Budgeting and Cost Management:

• Assist in the preparation and management of the facility's budget, including forecasting and tracking expenses related to maintenance, supplies, and services.
• Monitor and control costs associated with facility operations, identifying opportunities for cost savings or efficiency improvements.
• Approve purchase orders for materials, supplies, and equipment related to facility maintenance and operations.

7. Facility Inspections and Reporting:

• Conduct regular facility inspections to ensure all areas are in good condition and meet company standards.
• Prepare and submit detailed reports on facility operations, including maintenance activities, repairs, safety compliance, and other relevant issues.
• Document and track any issues, repairs, or upgrades to ensure that all necessary actions are taken.

8. Sustainability and Environmental Initiatives:

• Promote energy efficiency and sustainability practices in facility operations, including waste reduction, recycling, and energy conservation.
• Ensure that the facility complies with environmental regulations and sustainability initiatives.

Job Requirements

• High school diploma or equivalent is required.
• A degree or certification in Facilities Management, Business Administration, Engineering, or a related field is preferred.
• At least 3-5 years of experience in facilities management, maintenance, or a similar role.
• Proven experience in managing a team and overseeing facility operations.
• Experience with vendor management, budgeting, and cost control is a plus.
• Strong leadership and team management skills.
• Excellent problem-solving and troubleshooting abilities.
• Knowledge of building systems (HVAC, plumbing, electrical, etc.), maintenance, and repair processes.
• Strong understanding of safety protocols, OSHA regulations, and environmental standards.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Words, Excel).

Job Type: Full-time

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Professional development

Schedule:

• Day shift

Supplemental Pay:

• Overtime pay

Ability to commute/relocate:

• Johor Bahru (Johor Bahru): Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Facilities Supervisor: 3 years (Preferred)

Work Location: In person