Executive, Cost Maintenance & Analyst

Job Responsibilities:

1. Procurement Planning and Strategy

• Collaborate with project managers and stakeholders to assess procurement needs for building projects and golf course renovations.

• Develop and implement procurement plans to ensure timely delivery of materials and services.

• Align procurement strategies with project timelines, budgets, and quality standards.

2. Vendor Management

• Identify, assess, and pre-qualify potential suppliers, vendors, and contractors.

• Build and maintain strong relationships with vendors to ensure a reliable supply chain.

• Negotiate contracts, terms, and pricing to achieve cost-effective procurement solutions.

3. Sourcing and Purchasing

• Source and procure construction materials, equipment, and services required for building projects.

• Acquire specialized items for golf course renovation, including turf, landscaping materials, and golf-specific equipment.

• Ensure all materials and services meet quality standards and project specifications.

4. Contract and Compliance Management

• Prepare, review, and manage procurement contracts, ensuring compliance with legal and organizational policies.

• Monitor and enforce adherence to contract terms, conditions, and performance standards.

• Resolve contract variations or disputes in coordination with the legal team.

5. Inventory and Supply Chain Coordination

• Oversee inventory levels to ensure sufficient supply for ongoing projects and timely replenishment to prevent delays.

• Work closely with logistics teams to guarantee on-time delivery of materials to project sites.

• Track and analyze material usage and wastage to enhance procurement efficiency.

6. Cost Control and Tender Management

• Assist stakeholders in preparing Bills of Quantities (BOQ) and conducting technical and commercial evaluations.

• Manage the tender process, including drafting and issuing tender invitations, clarifying submissions, conducting interviews, and facilitating negotiations.

• Oversee the tender award process and ensure smooth approvals in line with organizational policies.

Job Requirements

• Diploma/Degree in Procurement, Supply Chain Management, Civil Engineering, Quantity Surveying, Business Administration, or a related field.

• Minimum 3–5 years of relevant experience in procurement, cost management, or vendor management, particularly in construction or golf course maintenance projects.

• Proven experience in managing procurement for specialized items such as landscaping materials, turf, and golf course equipment is a plus.

• Strong knowledge of procurement planning, vendor management, and tender processes.

• Proficiency in inventory management and supply chain coordination.

• Familiarity with Bills of Quantities (BOQ) preparation and technical/commercial evaluations.

• Understanding of contract management, including legal compliance and dispute resolution

Job Type: Full-time

Pay: From RM2,700.00 per month

Benefits:

• Additional leave
• Cell phone reimbursement
• Dental insurance
• Free parking
• Health insurance
• Maternity leave
• Meal provided
• Opportunities for promotion
• Professional development
• Vision insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus
• Yearly bonus