Facility Manager

Key Responsibilities:Facility Operations and Maintenance:

• Oversee the maintenance and repair of building systems, including HVAC, electrical, plumbing, and lighting systems.
• Ensure all retail spaces, common areas, and back-office areas are clean, functional, and well-maintained.
• Conduct routine inspections of the property to identify and resolve maintenance issues promptly.
• Supervise on-site maintenance staff and coordinate with external vendors for specialized services.

Health, Safety, and Compliance:

• Ensure compliance with all local regulations, safety codes, and industry standards related to facility operations.
• Implement and monitor safety protocols, fire drills, and emergency evacuation plans.
• Conduct regular health and safety audits and address any areas of non-compliance.
• Maintain all safety equipment, such as fire extinguishers, sprinkler systems, and emergency lighting.

Vendor and Contractor Management:

• Manage relationships with service providers and contractors, including cleaning services, security, and maintenance teams.
• Negotiate contracts with vendors to ensure cost-effective solutions without compromising quality.
• Monitor contractor performance and ensure services are delivered as per agreements.

Budgeting and Financial Management:

• Develop and manage the facilities budget, including forecasting maintenance and operational expenses.
• Track and manage utility expenses, identifying opportunities for cost reduction.
• Approve invoices and ensure payments are made in accordance with contract terms.

Project Management:

• Oversee renovation or refurbishment projects to ensure they are completed on time, within budget, and to the required standard.
• Plan and coordinate layout changes, equipment installations, or upgrades.
• Ensure minimal disruption to retail operations during maintenance or renovation activities.

Customer and Staff Support:

• Ensure the retail environment is welcoming and functional for customers, contributing to a positive shopping experience.
• Address facility-related complaints or concerns from staff and customers promptly.
• Provide support for in-store events, promotions, or seasonal changes requiring facility adjustments.

Requirements:

• Education:
• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field.
• Experience:
• 5+ years of experience in facilities management, preferably in a retail or commercial environment.
• Proven experience managing maintenance teams and contractors.
• Skills and Competencies:
• Strong knowledge of building systems, maintenance procedures, and safety standards.
• Excellent organizational and problem-solving skills.
• Proficiency in facility management software and tools.
• Strong budgeting and financial management skills.
• Effective communication and interpersonal skills for managing teams and interacting with stakeholders.
• Certifications (Optional):
• Certified Facility Manager (CFM) or equivalent.
• OSHA certification or similar safety training.

Job Types: Full-time, Permanent

Pay: RM6,500.00 - RM8,500.00 per month

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus
• Yearly bonus