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- Handle incoming and outgoing correspondence, including emails, letters, and packages.
- Maintain and organize files, records, and documents systematically.
- Process daily invoices, weekly payment vouchers, and monthly statements for HQ and branches.
- Ensure proper filing in Drive for all invoices, payment vouchers, monthly statements, and payroll.
- Coordinate activities and communication between HQ and all branches.
- Manage expenses and budgets for HQ and all branches.
- Provide administrative support to HQ and branch staff.
- Assist branches in recruitment by posting job openings, reviewing resumes, and scheduling interviews.
- Support branches with onboarding processes, including documentation and orientation.
- Draft and maintain records for employee-related documentation, such as offer letters and employment records.
- Arrange interviews and manage hiring documentation for branches.
- Assist in payroll administration, leave tracking, and staff welfare management.
- Prepare and submit statutory payroll contributions (EPF, SOCSO, EIS, PCB).
- Monitor staff overtime records and reimbursement submissions.
- Keep track of company uniform and stationery inventory.
- Minimum Qualification: SPM (Diploma in Business Studies/Administration/Management or related field preferred).
- Fluent in Mandarin and English, both written and spoken.
- At least 1 year of working experience in administration is preferred.
- Fresh graduate are welcome.
- Willing to learn and committed to work.
- Proficient in Microsoft Office, Google Drive, Sheets, and basic computer knowledge.
- Strong organizational and time management skills, with the ability to prioritize tasks.
- Excellent communication and interpersonal skills.
- Flexible, willing to travel, and able to manage branches and handle outstation tasks.
- EPF/SOCSO/EIS contributions.
- Annual leave upon confirmation.
- Medical and hospitalization leave upon confirmation.
- Pay raise after confirmation.
- Allowance provided.
- 5 working days per week.
- Performance bonus.
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