Office Admin (based Petaling Jaya HQ Office)

Key Responsibilities:

• Monitor and manage the renewal of licenses and rentals (ie. Office Licenses, photocopier, etc).
• Upkeep and maintenance of the office premises, ensuring a clean and functional work environment.
• Manage office stationery inventory and ensure adequate supplies are maintained.
• Monitor and process payments for utilities and other recurring expenses in a timely manner.
• Liaise with the JMB (Joint Management Body) office on office-related matters.
• Perform front counter tasks including telecommunication, correspondence, and welcoming guests.
• Attend phone calls professionally, screen and forward calls, and take messages as needed.
• Maintain records of all office supplies and equipment.
• Ensure all incoming and outgoing official documents and parcels are properly recorded and tracked.
• Assist in HR-related administrative tasks, such as training enrollment, request documents, etc.
• Assist in staff engagement activities, including annual dinners, team-building events, festival activities and similar initiatives.
• Other ad-hoc tasks as and when required.

Qualifications & Skills:

• Minimum Diploma in any field.
• Prior experience in office admin or receptionist roles is an advantage.
• Good in Microsoft Office (Word, Excel).
• Strong attention to detail and organizational skills.
• Friendly, approachable, and customer-service-oriented.

Job Type: Full-time

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Parental leave
• Professional development
• Vision insurance

Schedule:

• Monday to Friday